Inside Higher Ed
Events Specialist (6291U), Univ Dev and Alumni Rel - 81054
Inside Higher Ed, Berkeley, California, United States, 94709
Events Specialist (6291U), Univ Dev and Alumni Rel - 81054
Overview
External Relations is responsible for the comprehensive planning, strategizing, and implementing of a variety of events for the campus. These events include cultivation and recognition events for donors and friends of the University, the Chancellor's signature events, and university ceremonies. The Events Assistant will provide comprehensive support for the development programs and university ceremonies and will be supervised by the Director, External Relations.
Position Summary Involves efficient planning and organizing of campus event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, vendors, and facilitation of communication and services with speakers and facility maintenance staff.
Responsibilities
Plans, organizes, and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings.
Coordinate details of events with campus academic and service units (Campuswide Memorial, New Student Convocation, Big Give, Homecoming Volunteers).
Create, maintain, and distribute the Commencement schedule and other relevant information.
Assist as needed on matters pertaining to protocol and university ceremonies, for example, ceremony regalia, Ph.D. ceremony, etc.
Organize reservations and ticketing for events.
Participates in planning, organizing, and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.
Maintain database and process the nominations.
Assist with University awards.
Create, customize, and maintain registration systems for events; specialized knowledge of which system is best for each event.
Manage budget for event income and expenses.
Handles procurement (vendor identification, requesting proposals, the vendor process, disbursements, etc.).
Serve as staff host at selected events planned by the unit, greet guests, and troubleshoot throughout the event.
Prepare all material for allocating funds for commencement ceremonies; track all financial records for commencements.
Scout potential locations, speakers, and vendors for future events; establish and maintain a list of active outside speakers.
Manage the vendoring process and BearBuy protocol to ensure alignment with procurement policies and procedures.
Oversees operational support staff; assign event tasks to students; recruit, manage, and train volunteers for events.
Required Qualifications
Minimum 1 year of working knowledge of concepts, principles and practices of event planning and production and public relations.
Minimum 1 year of working knowledge and experience with events at a nonprofit organization, educational organization, or corporate entity (such as a catering company).
Demonstrated experience with strong organizational skills and effective calendar management and scheduling for students and/or volunteers.
Good interpersonal communication skills and political acumen; ability to represent campus or university organizations to the public.
Excellent judgment and problem-resolution skills; ability to identify issues and escalate appropriately.
Ability to work with diverse groups including students, staff, faculty, donors, and vendors.
Ability to work under pressure and meet deadlines with excellent customer service.
Working knowledge of Macintosh and Microsoft Word; working knowledge of Zoom.
Experience dealing with VIPs.
Bachelor's degree in related area and/or equivalent experience/training.
Preferred Qualifications
Working knowledge of Adobe InDesign software.
Working knowledge of Salesforce Marketing.
Familiarity with campus policies and procedures or ability to quickly learn them.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Budgeted hourly range that the University reasonably expects to pay for this position is $30.17 - $35.92. This is a non-exempt, biweekly-paid position.
How to Apply
To apply, please submit your resume and cover letter.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
To apply, visit the UC Careers page for this posting.
#J-18808-Ljbffr
Position Summary Involves efficient planning and organizing of campus event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, vendors, and facilitation of communication and services with speakers and facility maintenance staff.
Responsibilities
Plans, organizes, and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings.
Coordinate details of events with campus academic and service units (Campuswide Memorial, New Student Convocation, Big Give, Homecoming Volunteers).
Create, maintain, and distribute the Commencement schedule and other relevant information.
Assist as needed on matters pertaining to protocol and university ceremonies, for example, ceremony regalia, Ph.D. ceremony, etc.
Organize reservations and ticketing for events.
Participates in planning, organizing, and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.
Maintain database and process the nominations.
Assist with University awards.
Create, customize, and maintain registration systems for events; specialized knowledge of which system is best for each event.
Manage budget for event income and expenses.
Handles procurement (vendor identification, requesting proposals, the vendor process, disbursements, etc.).
Serve as staff host at selected events planned by the unit, greet guests, and troubleshoot throughout the event.
Prepare all material for allocating funds for commencement ceremonies; track all financial records for commencements.
Scout potential locations, speakers, and vendors for future events; establish and maintain a list of active outside speakers.
Manage the vendoring process and BearBuy protocol to ensure alignment with procurement policies and procedures.
Oversees operational support staff; assign event tasks to students; recruit, manage, and train volunteers for events.
Required Qualifications
Minimum 1 year of working knowledge of concepts, principles and practices of event planning and production and public relations.
Minimum 1 year of working knowledge and experience with events at a nonprofit organization, educational organization, or corporate entity (such as a catering company).
Demonstrated experience with strong organizational skills and effective calendar management and scheduling for students and/or volunteers.
Good interpersonal communication skills and political acumen; ability to represent campus or university organizations to the public.
Excellent judgment and problem-resolution skills; ability to identify issues and escalate appropriately.
Ability to work with diverse groups including students, staff, faculty, donors, and vendors.
Ability to work under pressure and meet deadlines with excellent customer service.
Working knowledge of Macintosh and Microsoft Word; working knowledge of Zoom.
Experience dealing with VIPs.
Bachelor's degree in related area and/or equivalent experience/training.
Preferred Qualifications
Working knowledge of Adobe InDesign software.
Working knowledge of Salesforce Marketing.
Familiarity with campus policies and procedures or ability to quickly learn them.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Budgeted hourly range that the University reasonably expects to pay for this position is $30.17 - $35.92. This is a non-exempt, biweekly-paid position.
How to Apply
To apply, please submit your resume and cover letter.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
To apply, visit the UC Careers page for this posting.
#J-18808-Ljbffr