TEKsystems is hiring: Administrative Assistant in Pennsauken Township

TEKsystems is currently working with a client in Pennsauken, NJ hiring for an administrative assistant supporting plant manufacturing operations. This role will be the face of the facility and interact with internal colleagues and visitors. The initial start of this position will be part time, working Monday/Wednesday/Friday and move to full time after the new year.

The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment.

Responsibilities

• Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
• Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
• Provide guest access credentials, including internet passwords and user IDs.
• Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
• Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
• Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
• Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries.
• Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant.
• Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards.
• Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries.
• Arrange travel accommodations, including flights, transportation, and lodging.
• Coordinate customer visits to the facility in collaboration with the sales team.
• Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives

Qualifications

• Strong administrative and customer service skills
• Experience supporting upper management and leadership
• Experience coordinating and greeting guests and customers
• Microsoft office skills

Additional Details

Initial start will be part time- Monday, Wednesday, Friday. Moves to full time in the new year. 7am-3:30/4pm schedule. Contract-to-hire opportunity. Full company benefits and 401K.

The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Pennsauken, NJ.

TEKsystems is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.