Administrative Assistant Job at BioSpace in Houston

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism.

Lilly is currently constructing an advanced manufacturing facility for production of API molecules. This facility is intended to provide APIs for current and future products, including new modalities. This is a unique opportunity to be a part of the startup of a greenfield manufacturing site.

Position Overview

The Administrative Assistant is responsible for providing administrative support to the API Plant.

Responsibilities

• Facilitate internal and external communications, including preparing presentations and meeting minutes.
• Respond to customer inquiries and requests.
• Manage leaders’ calendars, scheduling both ad hoc and recurring meetings, often coordinating with other departments.
• Maintain shared information systems, including monthly metrics and reports.
• Keep organizational charts current and ensure delivery to QA/library.
• Process accounts payable invoices and distribute incoming mail.
• Coordinate employee office moves and maintain office equipment.
• Perform general administrative tasks such as faxing, photocopying, and ordering supplies.
• Support travel arrangements and meeting logistics.
• Act as a liaison for computer and software support.
• Serve as backup for other administrative staff.
• Participate in area-specific administrative projects.

Basic Requirements

• High School Diploma
• 2+ years of administrative support experience

Additional Preferences

• Experience supporting executives.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities independently.
• Effective written and verbal communication across all levels.
• Problem-solving and troubleshooting capabilities.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form for further assistance.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.