Medline Industries, LP is hiring: Administrative Assistant in Chicago

Overview

Administrative Assistant role at Medline Industries, LP in the Anesthesia division. This position is based in Chicago Merchandise Mart and follows a hybrid model. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.

Responsibilities

• Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.
• Perform assigned administrative activities in support of individual and team objectives.
• Schedule meetings and make travel arrangements as requested.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOPs and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports. Track and trend information as directed.
• Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.).
• Ensure food/beverages and other logistics for meetings have been arranged.

Qualifications

• High school diploma or equivalent.
• At least two years of experience in a similar role or customer service.
• Intermediate Microsoft Access skills (designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
• Intermediate Microsoft Excel skills (SUM, borders, column width, charts, text wrap, sorting, headers/footers, print scaling).
• Intermediate Microsoft PowerPoint skills (themes, formatting, inserting pictures, layout changes, transitions, slide numbers, chart formatting).
• Intermediate Microsoft Word skills (headers, page breaks, page numbers, tables, adjusting table columns).
• Intermediate skills in Project and Adobe Writer.
• Typing 40+ WPM.

Compensation & Benefits

The anticipated salary range for this position is $23.25 - $32.50 hourly. Actual salary varies based on location, education, experience, skills, and abilities. Benefits include health insurance, life and disability, 401(k) contributions, paid time off for employees working 30+ hours per week, and additional benefits for roles with <30 hours per week.

Medline offers a competitive total rewards package, continuing education and training, and opportunities within a growing worldwide organization.

Equal Opportunity

Medline Industries, LP is an equal opportunity employer. Qualified individuals are evaluated without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable laws.