Administrative Assistant Job at Premier Medical Resources in Houston

The Administrative Assistant for the Finance Department is responsible for providing essential support to on-site teams by handling a wide range of organizational and communication tasks. This role helps ensure smooth day-to-day operations of the accounting department while managing sensitive information with discretion.

ESSENTIAL FUNCTIONS:

• Welcome and assist new staff in settling into the office environment.
• Serve as point of contact with building administration for maintenance requests and access needs.
• Answer and route phone calls, emails, and inquiries; provide general information to visitors and employees.
• Coordinate and schedule meetings, appointments, and conference calls across departments.
• Draft, format, and distribute correspondence, memos, letters, medical records, faxes, and forms.
• Maintain organized filing systems and perform administrative tasks such as typing, copying, scanning, and binding.
• Manage office operations including mail distribution, supply inventory, front desk coverage, and errands (bank, post office, etc.).
• Coordinate meals, events, and office recognition such as employee birthdays and anniversaries.
• Ensure the office environment is clean, organized, and well maintained.

Accounting Support:

• Enter bills and process payments.
• Prepare and record deposits.
• Update ledger accounts as requested.
• Assist with other accounting-related tasks and special projects as assigned.
• Provide general support to the accounting department as needed.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency in Microsoft Office Suite and related software.
• Strong typing, organizational, and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Basic knowledge of bookkeeping and accounting procedures.
• Ability to maintain confidentiality and handle sensitive information with discretion.

EDUCATION AND EXPERIENCE:

• High school diploma or GED
• One (1) year of experience in administrative role
• Reliable transportation and valid Texas Driver’s License required

Premier Medical Resources reserves the rights to change or modify the employee job description whether orally or in writing, at any time during the employment relationship. Additionally, Premier Medical Resources, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply with all applicable Premier Medical Resources policies and procedures.

Premier Medical Resources is an Equal Opportunity Employer.