Administrative Assistant Job at Sheridan Memorial Hospital in Sheridan

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About Sheridan Memorial Hospital

At Sheridan Memorial Hospital, we proudly rank in the top 13.6% of U.S. hospitals, recognized by the Centers for Medicare and Medicaid Services. With over 850 dedicated employees and 100+ expert providers across 25 specialties, we are committed to exceptional, patient-centered care. Set in northern Wyoming’s stunning Big Horn Mountain foothills, Sheridan offers outdoor adventure and community charm. Our hospital combines cutting-edge technology with a collaborative, innovative culture. Join a team that values your skills, fosters growth, and empowers you to impact lives meaningfully.

Job Summary

Responsible for performing various administrative, secretarial and clerical duties. Assists with organizing and maintaining policies, procedures and regulatory standards. Assists in maintaining EMR. Is an independent worker, meeting the day-to-day needs of the Homecare/Hospice Department. Disseminates communication to multiple departments. Maintains office supplies. Willing to perform aides’ duties of personal care and palliative care, which might be given to convalescent, chronically ill, disabled, or terminally ill persons in their homes.

Essential Job Functions

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Homecare/Hospice Manager.
• Reviews, edits, and proofreads all written materials.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• May be called upon to type in final version, general correspondence, policies/procedures, and other types of memoranda, to a wide array of audience.
• Assists in training of other staff or volunteer to the Reception desk to insure appropriate back up coverage for absences.
• Maintains supplies in the copy/work room, including copy and fax machines.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Prepares financial reports; department activities, travel, business expenses, etc.
• Maintains an organized, efficient filing system.
• Orders supplies regularly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Demonstrates the ability to be flexible and organized during stressful situations.
• Demonstrates the ability to compile and organize data for annual departmental budgets.
• Able to pull together data from different sources for special projects; prepares reports.
• Actively participates in performance improvement and continuous quality improvement (CQI) activities.
• Communicates and supports the mission, ethics and goals of the facility, as well as the team building goals and change initiatives of Nursing Administration and Chief Financial Officer.
• Ability to flex hours for special projects.
• Accepts other duties as assigned.
• Provides clerical assistance as needed to department managers.

Position Qualifications
Education / Experience / License and Certifications

• High school diploma or general equivalency diploma (GED), required.
• Current valid driver's license, required.

• Ability to communicate in English, both verbally and in writing.
• Excellent interpersonal and customer service skills.
• Excellent presentation skills.
• Basic computer knowledge, including Word, spreadsheet, data entry, Microsoft Outlook e-mail and use of computerized calendar system.
• Knowledgeable of all local, state, federal laws and regulations, facility vendors, government healthcare plans and private payer health plans.
• Possess organizational, analytical and critical thinking skills.
• Ability to use all office equipment.

Sheridan Memorial Hospital is an equal opportunity/Affirmative Action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability or protected veteran status.