HR Assistant Job at The Hollister Group in Cambridge

Overview

Join our client, a renowned research institution, as an contract to hire HR Assistant and play a vital role in supporting their Human Resources team. This position offers the chance to contribute to important staffing, classification, and employee relations functions within a dynamic environment dedicated to advancing scientific discovery. Whether you're starting your HR career or seeking to expand your experience, this role provides a unique opportunity to work in a stimulating setting that values professionalism and innovation.

Schedule: Monday – Friday, 40 hrs/wk, onsite

Pay: $25/hr

Responsibilities

• Facilitate comprehensive personnel processing for employees under both Federal and Trust Fund systems, ensuring accuracy in data entry and compliance with all regulations.
• Generate and analyze monthly HR reports, providing valuable insights to division leaders.
• Collaborate closely with HR Specialists and supervisors to assist with recruitment, classification, employee relations, and visa support activities.
• Execute pre-employment security checks and handle documentation submission to the Smithsonian Institution’s Personnel Security and ID Office.
• Conduct employee orientations virtually or in person, verify employment eligibility via E-Verify, and maintain secure I-9 documentation.
• Manage personnel action processing, including the maintenance of electronic official personnel folders and uploading necessary documents.
• Support employees and administrative contacts by resolving payroll and personnel data issues and advising on procedures and regulations.
• Assist in preparing and organizing visa documentation and correspondence.
• Contribute to the administration of employee recognition and awards programs.
• Participate in rotational assignments supporting the Summer Hire and Volunteer programs.

Required Skills

• Demonstrated knowledge of HR policies, procedures, and regulations, with practical experience in personnel processing.
• Strong understanding of Federal and Smithsonian Trust Fund policies and compliance standards.
• Proficiency in office automation tools and software applications.
• Excellent organizational skills to prioritize tasks and meet deadlines effectively.
• Strong communication skills, both written and verbal, with an emphasis on confidentiality and attention to detail.
• Ability to work collaboratively within a team and adapt to a fast-paced environment.
• Sounds judgment and problem-solving capabilities to handle routine inquiries and complex issues.

Preferred Education And Experience

• At least one year of specialized experience directly related to HR or administrative functions, preferably within federal or institutional settings.
• Knowledge of HR systems such as HRMS, NFC, or similar applications is highly desirable.

Embark on a rewarding career journey by bringing your skills to a respected institution that fosters growth and excellence. If you are passionate about supporting organizational success through efficient HR operations, we encourage you to apply now and make a meaningful impact.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

#HGP

Seniority level

• Entry level

Employment type

• Contract

Job function

• Human Resources
• Industries

Danvers, MA

Location and compensation may be updated by the employer. This description preserves the original content while ensuring clean, accessible formatting.