Augusta Health is hiring: Executive Assistant in Fishersville

Overview

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The Executive Assistant (EA) supports the Chief Physician Executive for Augusta Health. The EA is often the professional first contact with physicians, clinical teams, department leaders, community partners and others collaborating with the chief physician executive on important priorities for the health system and community. The EA maintains high standards for professionalism, ensures prompt responses to inquiries, and upholds the organization’s value of service to the organization and community. The EA facilitates communications with stakeholders, schedules appointments, prioritizes the executive’s calendar, and facilitates in-person and virtual meetings. The EA implements systems to reliably process and track invoices, maintains a structured filing system for important project documents, and plans ahead for recurring committees and project deliverables. Key traits include attention to detail, enjoyment of collaboration across teams, and flexibility in problem solving to manage daily questions and concerns.

Responsibilities

• Facilitate communications with stakeholders, schedule appointments, and prioritize the executive’s calendar for each day.
• Arrange in-person and virtual meetings and manage logistics for the executive office.
• Develop and implement organized systems to process and track invoices and maintain filing systems for project documents.
• Plan ahead for recurring committees and project deliverables; support cross-team collaboration and problem solving.

Education Requirements

• High School Diploma or equivalent
• Bachelor’s degree in a relevant field (e.g., Business Administration, Nonprofit Management) preferred

Experience Desired

• Two to three years of experience as a program administrator/coordinator or executive assistant is preferred

Skill Requirements

• Exemplary organizational skills and professional demeanor with team members, board members, physicians, donors, and the public
• Ability to manage multiple tasks, thrive in a fast-paced environment, and maintain donor and patient confidentiality
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Excellent written and verbal communications skills
• Strong interpersonal, problem-solving and decision-making skills
• Ability to handle confidential information about board members, donors, staff, patients, and community leaders with strict confidentiality
• Self-directed, highly organized, able to work independently and cooperatively with peers and authority figures

Benefits

• Generous paid time off to promote work-life balance
• Free onsite parking
• Tuition reimbursement
• Onsite child care

Company Information

Augusta Health is a mission-driven, independent, nonprofit, community health system located in Fishersville, Virginia in Virginia’s Shenandoah Valley. It offers a full continuum of inpatient and outpatient services, including Augusta Medical Center (a 255-bed inpatient facility) and Augusta Medical Group with 40 practice locations and four urgent care locations.

Equal Opportunity

Augusta Health recruits, hires and promotes qualified candidates without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Health Care

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