EXECUTIVE ASSISTANT Job at Gender Freedom Society in Orlando

Join to apply for the Volunteer Executive Assistant role at Gender Freedom Society

Gender Freedom Society is a 100% volunteer-run, 501(c)(3) nonprofit based virtually in the United States. We are dedicated to educating and supporting the transgender community while striving to normalize transgender existence within broader society. Through educational platforms, outreach efforts, and moderated social media, we cultivate a culture where transgender rights are respected, and gender diversity is celebrated as vital to human identity.

The Executive Assistant will provide high-level administrative support to the executive leadership team to ensure efficient operation of the organization. This role involves managing schedules, coordinating meetings, preparing communications and reports, and handling confidential information with discretion. The ideal candidate is proactive, highly organized, an excellent communicator, and thrives in a dynamic environment.

Key Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, email monitoring
• Coordinate and schedule meetings, prepare agendas, take meeting minutes, and track follow-up tasks
• Draft, proofread, and manage internal and external communications on behalf of executives
• Prepare presentations, reports, and other documents with a high degree of accuracy and professionalism
• Liaise with staff, board members, partners, and other stakeholders on behalf of executives
• Handle confidential and sensitive information with integrity and discretion
• Support project management and assist with organizational initiatives as needed
• Perform other executive-level administrative duties as assigned

Qualifications

• 2+ years of experience supporting executives or senior leadership (nonprofit or mission-driven experience a plus)
• Exceptional organizational and time-management skills with the ability to prioritize and multitask effectively
• Proficiency in Google Workspace and/or Microsoft Office Suite
• Strong written and verbal communication skills
• Professional demeanor, sound judgment, and attention to detail
• Ability to work independently and handle shifting priorities in a fast-paced environment