Howard Hughes Communities is hiring: Executive Assistant in Phoenix

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a dynamic and fast-paced real estate development executive team. This role requires a high level of professionalism, discretion, and adaptability. You will act as the right hand to the developer, helping manage day-to-day operations, communications, and special projects across a variety of residential and commercial real estate ventures. We are looking for a trusted partner who can anticipate needs, streamline processes, and provide support so our leadership team can focus on strategic priorities.

Executive Support

• Maintain an active calendar of appointments for the executive team, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict.
• Arrange travel plans and itineraries for executive leadership, including logistics for domestic travel.
• Screen and prioritize emails, calls, and requests for the executive’s attention.
• Prepare briefing materials, agendas, and follow-ups for meetings.
• Draft and proofread correspondence, presentations, and reports.
• Support Corporate/Investor/JV Partner relations preparation by assembling presentations, materials, and minutes as needed.
• Track and help drive completion of key deliverables, following up on outstanding items to ensure accountability.

Administrative Operations

• Organize and maintain files, including contracts, budgets, and project-related documentation.
• Complete and process expense reports with accuracy and timeliness adhering to company guidelines.
• Support office operations, including supplies, vendor relations, and general organization.
• Coordinate, design, and negotiate costs for company events and parties, overseeing all aspects from concept to successful event execution.
• Develop and refine office processes, checklists, and systems that improve efficiency and consistency.

Communication & Relationship Management

• Represent the executive team in internal and external communications, ensuring a polished and consistent voice.
• Assist the executive team in building and maintaining relationships with clients, city officials, and team members.
• Ensure timely and effective communication between the executive team and key stakeholders.

Confidentiality & Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.
• Assist with personal tasks and errands, as needed, to support the executive team.

About You

• 5+ years of experience as an executive assistant for senior leadership, preferably in real estate, construction, or a related industry.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong problem-solving skills and attention to detail.
• Proficient in Microsoft Office Suite, expense and project management tools.
• Ability to work independently and manage multiple priorities in a deadline-driven environment.
• Professional demeanor and ability to interact with high-level stakeholders.
• Comfort with evolving technologies (Artificial Intelligence, CRM platforms, virtual collaboration platforms, etc).

Benefits Built For You

At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career is focused on holistic wellness—social, emotional, financial, and physical.

• Competitive 401k plan
• Generous PTO policy
• Premium medical, dental, and vision coverage
• Voluntary benefits for unexpected life events
• Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation’s premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands, Bridgeland, and The Woodlands Hills in Greater Houston; Summerlin in Las Vegas; Teravalis in Greater Phoenix; Ward Village in Honolulu; and Merriweather District in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at communities.howardhughes.com.