Substitute Secretary Job at Calhoun Intermediate School District in Hamilton

Overview

Substitute Secretary position at Calhoun Intermediate School District. This role serves on an as-needed basis in district K-12 buildings. The substitute Secretary is often the first point of contact for guests, visitors, students, and parents entering a school building. A positive disposition and willingness to assist are important attributes. The Substitute Secretary works to support a positive learning environment by assisting students, parents, and staff in matters that support the building's culture and climate.

Responsibilities

• Greet the public, grant access to the main office, provide assistance as needed, record and disseminate messages.
• Distribute interoffice mail and all school-related mail, packages, etc.
• Answer the telephone, respond to inquiries, and route calls to the appropriate person.
• Other duties as assigned.

Qualifications

• Education and/or Experience: High school diploma or general education degree (GED) is required.
• Special Knowledge/Skills: Ability to prioritize and multi-task in a fast-paced environment; ability to support colleagues within the high school main office; strong written and verbal communication, interpersonal, and customer-service skills; computer literacy and proficiency in Microsoft Office Suite and Google programs (Drive, Docs, Sheets, Gmail), including willingness to learn and use new programs/applications; experience working with students in a diverse, multicultural setting preferred; ability to perform duties of a sensitive and confidential nature; bilingual preferred.
• Language Skills: Ability to read and interpret documents; ability to write routine reports and correspondence; ability to speak effectively to staff, students, and community members.
• Mathematical Skills: Ability to perform arithmetic operations (add, subtract, multiply, and divide) in all units of measure, using whole numbers, fractions, and decimals.
• Reasoning Ability: Ability to apply common sense and understanding to carry out instructions; ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to stand, walk, and sit. The employee is required to stoop, kneel, or crouch. The employee will perform repetitive motions such as typing. The employee must also be able to hear and talk. The employee occasionally lifts and/or pushes up to 25 pounds. Specific vision abilities required include close vision, distance vision, and depth perception.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The ADA compliance disclaimer is included for compliance with the American with Disabilities Act (A.D.A.). Additional duties may be assigned.

EOE.