JFK Johnson Rehabilitation Institute is hiring: MEDICAL STAFF SECRETARY - FULL T

MEDICAL STAFF SECRETARY - FULL TIME - DAY

Role overview: The Medical Staff Secretary works closely with and provides administrative support to a diverse clinical team including physicians, physician assistants, nurse practitioners, registered nurses, and clinical trials coordinators. The Medical Staff Secretary reports to the Practice Manager. The position requires an experienced, polished professional who will perform a variety of administrative tasks with accuracy and timeliness. Maintains outstanding customer service to patients, referral physicians, business partners and vendors. Supports the philosophy and objectives of the NJ Neuroscience Institute, as well as JFK Medical Center.

Responsibilities

• Schedule patient appointments; fax/mail medical reports to referring physicians; obtain precertification for procedures/testing; track and distribute faxes to and from referring physicians; scan appropriate documents/reports into EMR; research and resolve patient inquiries; handle correspondence (email, phone calls, etc.); utilize EMR to send alerts/flags to appropriate personnel.
• Maintain physician Outlook calendar. Schedule and coordinate logistics for various departmental meetings, prepare agendas, transcribe/maintain/distribute meeting minutes. Schedule and coordinate interviews, as needed. Maintain referral physician report turnaround document. Prepare and distribute monthly physician/resident on-call calendar. With the clinical team, complete patient forms and letters. Screen/prioritize/distribute incoming mail for supported physicians. Distribute/fax/scan reports, forms and other documentation as needed.
• Process the following for supported team: payment requisitions, travel authorization forms, time-off requests, licensing documentation, expense reports/reimbursements, and meeting/conference documentation.
• Other duties and/or projects as assigned.
• Adheres to organizational competencies and standards of behavior.

Qualifications

• High School Diploma required. Bachelor’s Degree preferred.
• Minimum of 3-5 years’ experience in a healthcare environment, preferably as a medical secretary/administrative assistant, or demonstrated experience supporting executive personnel.
• MS Office proficient (Word, Excel, PowerPoint); knowledge of PCN, Clinstar and GE Centricity (Logician) EMR software programs helpful.

Compensation

Starting at $20.32 hourly. The posted rate of pay is a reasonable good faith estimate of the minimum base pay at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Equal Opportunity

Hackensack Meridian Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, genetic information, disability, or veteran status.