Front Office Assistant Job at RemotelyHR in Irvine

Overview

Front Office Assistant at RemotelyHR on behalf of Taylor Law. This role is the first point of contact for visitors and calls, providing administrative support.

Location

Irvine, California

Job Function

The Front Office Assistant acts as the meter, greeter, seater, and treater, handling receptionist duties and administrative tasks.

Responsibilities

• Answer incoming calls
• Gather basic caller information as per Firm’s phone screening process
• Direct incoming calls or take messages as appropriate
• Screen and triage calls
• Greet guests
• Create a positive, welcoming, and professional first impression
• Validate parking passes for client and other personnel
• Schedule meetings and calls
• Direct messages to appropriate personnel
• Assist with incoming and outgoing mail, deliveries, and packages
• Review incoming mail, faxes, and documents delivered with attorney or other staff member
• Distribute documents to the appropriate personnel
• Maintain the lobby, conference rooms, reception, file room, copy room, and kitchen and keep common areas neat
• Create new client physical file folders for potential and new clients
• Close out files in accordance with firm policies and procedures
• Make copies/scans/file documents
• Assist attorneys and staff with other general administrative matters
• Demonstrate longevity and professionalism

Qualifications

• Associate degree required; Bachelor degree highly preferred
• Prior experience in a law firm and customer service
• Proficient in business phone systems and office software
• Organized with ability to manage files and maintain an orderly workspace
• Accurate in data entry and document handling
• Friendly and helpful when assisting clients and other firm guests
• Skilled in prioritizing tasks and managing multiple responsibilities
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong typing skills
• Excellent time management and self-direction
• Solid work ethic and team player attitude

Benefits And Compensation

• Compensation $20.00 - $24.00 to start depending on experience
• Healthcare
• Retirement Plan (401k) & Profit Sharing
• Paid Time Off (PTO)
• Cellular Phone Allowance

Schedule

Full time, Mon-Fri

Equal Opportunity

Taylor Nelson Amitrano LLP is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.