Office Services Assistant Job at IST Management in Norwalk

We are seeking candidates with 1+ year of experience in office services and/or facilities services to join our team in Norwalk, CT. Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into management roles.

The Office and Facilities Services Specialist will be responsible for fostering a professional and pleasant working environment by providing excellent customer service in the fields of general office services and facilities maintenance and coordination.

Benefits Include:

• Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays and Bonus Incentives

Hourly Compensation: $24.00 - $25.00 USD

WORK HOURS: 8:30am - 5:30pm with occasional OT - No Weekends

About Us

In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services.

Responsibilities

• Office services, to include: mailroom coordination and mail services, shipping and receiving, Copy and reprographics services and general office assistance
• Computer usage is high level, you will be required to answer many e-mails and use job tracking software
• Fleet Management
• Facilities services, to include: general upkeep and maintenance of facility with special care paid toward common areas, coordination with janitorial staff to ensure clean and safe environment, inspections and coordination of all vendor services for repairs/installations for all components of facility - including electrical, plumbing, elevator, parking lot etc., and office moves and space planning related tasks
• Reception and administrative tasks, to include: front desk reception coverage, answering and directing calls from a multi-line phone system, general accounting tasks such as scanning and logging company checks, administrative tasks as assigned
• Manage and assist in furniture moves for special events and meetings
• Adhere to all safety procedures/ Tasks as assigned by supervisor

Qualifications

• 1+ year of experience in office services and/or facilities and maintenance services or a related field is highly preferred
• Must have excellent attendance & be reliable; Professional appearance and demeanor
• Must have excellent email writing skills as well as excellent verbal and written communication skills
• High School Diploma or GED equivalent is required
• Ability to effectively work individually or in a team environment
• A valid driver’s license and/or reliable transportation to and from work
• Ability to lift 50lbs
• Willingness to cross-train for other job functions

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.