Prosek Partners is hiring: Executive Assistant, Office Operations in New York

Overview

We are seeking a professional, organized, and proactive individual to serve as an Executive Assistant who can also support daily operations of the New York office. This hybrid role is ideal for someone who excels in a busy environment with a client-services mindset where no task is too small!

Responsibilities

• Executive Assistant: Serve as the Executive Assistant to 3-4 Executives at Prosek; arrange internal and external meetings with calendar management; arrange business travel (local, national, international); support executives with expenses and time entry; prepare and organize important documents; build relationships with client teams; serve as back up to other EAs during outages.
• Office Support: Support operations team on culture-building office functions (virtual offsites, professional development offsites, happy hours, culture events); serve as primary back up to the Front Office Assistant welcoming guests; be cross trained on all office operations duties (registration, inventory, catering, meeting setups, etc.); perform ad hoc tasks as requested.

Requirements

• 5 days in office
• Bachelor's degree from an accredited university
• 2-3 years of experience in an administrative capacity; at least 1 year supporting a senior level executive
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills
• Extremely organized and detail-oriented
• Self-starter, able to take initiative
• Must be resourceful and a strong problem-solver
• Works well in a collaborative environment

Our Core Values

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take shortcuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We work to run our business with humanity and to make Prosek a safe place where people enjoy the work and each other.

Culture, Diversity & Belonging

We are committed to building a diverse workforce reflecting and embracing diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe teams that represent the broader communities where we live and work create a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele counsel that is dynamic, rich and nuanced.

Compensation and Benefits

The anticipated salary range for this position is $60,000-$75,000. An employee's salary is determined by factors including relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, paid time off, and other benefits.

Equal employment opportunities: Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.