Underwood Ammo is hiring: Assistant Bookkeeper/Office Administration in Sparta

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Location: Sparta, IL

Job Type: Full-Time

About Underwood Ammunition

Underwood Ammunition is a leading manufacturer of premium small-arms ammunition, trusted by law enforcement, military, and shooting enthusiasts nationwide. Known for innovation, precision, and reliability, we are a rapidly growing company investing in advanced manufacturing and operational excellence. As part of our continued growth, we are seeking a motivated Assistant Bookkeeper / Office Administrator to support financial operations and administrative functions while contributing to a culture of efficiency and accountability.

Position Summary

The Assistant Bookkeeper / Office Administrator will work closely with leadership and team members to maintain accurate financial records while ensuring smooth day-to-day office operations. This dual role requires strong organizational skills, attention to detail, and the ability to balance multiple responsibilities in a fast-paced environment. The position offers career advancement and potential relocation opportunities as the company expands.

Responsibilities

• Enter invoices, receipts, and expenses into QuickBooks or equivalent accounting software.
• Reconcile bank accounts, credit cards, and vendor statements.
• Assist with accounts payable/receivable, invoice processing, and collections follow-up.
• Support payroll preparation and employee expense reimbursements.
• Maintain accurate financial spreadsheets, records, and reports for management.
• Ensure compliance with internal controls and filing requirements.

Office Administration

• Serve as the first point of contact for vendors, staff, and visitors.
• Manage office supplies, purchasing, and vendor relationships.
• Support meeting scheduling, travel coordination, and staff calendar management.
• Assist with HR-related tasks such as onboarding, maintaining personnel files, and policy distribution.
• Draft correspondence, reports, and other communications as needed.
• Keep the office environment professional, organized, and compliant with safety standards.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred.
• 1–3 years of bookkeeping, accounting support, or office administration experience.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with QuickBooks (required) or similar accounting systems.
• Strong organizational and problem-solving skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication skills (verbal and written).
• Prior experience in a manufacturing environment is a plus.

Core Competencies

• Detail-Oriented & Accurate: Maintains precision in bookkeeping and recordkeeping.
• Dependable & Trustworthy: Manages sensitive information with integrity.
• Adaptable & Flexible: Thrives in a growing, evolving company environment.
• Organized & Proactive: Anticipates needs and solves problems effectively.
• Professional & Collaborative: Represents the company with integrity and teamwork.

What We Offer

• Competitive pay, based on experience.
• Health, dental, and vision benefits
• Paid time off and company-recognized holidays.
• Career growth opportunities and potential relocation options as the company expands.
• A supportive, team-oriented environment with a focus on excellence.
• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Paid training
• Relocation assistance
• Vision insurance

Experience

• Bookkeeping or accounting support: 2 years
• Office assistant: 1 year

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Accounting/Auditing and Finance

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