Executive Assistant / Office Manager Job at Mack & Associates, Ltd. in Chicago

Overview

An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role—it’s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture.

Base pay range is $100,000.00/yr - $120,000.00/yr. A comprehensive benefits package is offered including medical and dental insurance as well as generous PTO.

Key Responsibilities

• Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics
• Prepare polished correspondence, reports, and high-impact presentations
• Process expenses and manage vendor invoices with accuracy and timeliness
• Serve as a liaison between executives and internal/external stakeholders—including investors and portfolio companies
• Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment
• Maintain office supplies, coordinate equipment servicing, and manage vendor relationships
• Organize firmwide events, board meetings, and special projects with finesse and attention to detail
• Uphold the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities
• Supervise interns, administrative staff, or third-party vendors as needed

Qualifications

• A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment
• Discretion, professionalism, and a track record of handling confidential information with care
• Impeccable organizational skills and the ability to manage multiple priorities without missing a beat
• Strong communication skills—both written and verbal—with an eye for polished presentation
• Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook
• A confident, service-oriented mindset and a proactive approach to problem-solving

Additional

P-15