Office Assistant, SHINE Program Job at Wilkes University in Wilkes-Barre

Overview

Wilkes University invites applicants for an Office Assistant for the Luzerne County SHINE program. Luzerne County SHINE is a nationally recognized program that provides hands on STEAM (Science, Technology, Engineering, Arts and Mathematics) instructional activities to students in Pre-K and 1st through 8th grade in local school districts.

Responsibilities

• General office and program tasks in support of the day-to-day operation of the SHINE program.
• Carry out basic administrative tasks such as preparing correspondence and lesson materials, answering phones, completing follow-up calls, making copies, and filing.
• Serve as the primary contact for scheduling virtual and in-person meetings; record and disseminate meeting minutes for SHINE staff meetings and advisory board meetings.
• Manage inventory and prepare supply orders for SHINE centers, including shopping for and delivering necessary supplies.
• Assist the SHINE team with family night and other SHINE events as needed.
• Maintain flexibility to accommodate SHINE\'s after-school program hours on certain days/times.

Qualifications

• High school diploma required; associate\'s degree preferred.
• Experience working in a multi-faceted office requiring multi-tasking.
• Ability to work with a wide range of constituents (SHINE administrative staff, field staff, school personnel, and families) while maintaining confidentiality.
• Proficiency in Word, Excel, PowerPoint and Zoom.
• Experience with scheduling virtual and in-person meetings and taking meeting minutes preferred.
• Salary is commensurate with qualifications and experience.

About Wilkes University

Wilkes University is an independent, comprehensive university dedicated to academic excellence in the liberal arts, sciences, and selected professional programs. The University has approximately 2,000 undergraduate students and over 1,500 full-time equivalent graduate and first professional level students. Its institutional focus is on developing strong mentoring relationships with each student and contributing to the economic development of Northeastern Pennsylvania. The University is located in Wilkes-Barre, Pennsylvania, on the Susquehanna River, within two and a half hours driving distance of New York City and Philadelphia.

How to apply

To apply, visit https://wilkesuniversitycareers.applicantpro.com/jobs/. Please include a cover letter, resume or curriculum vitae, and three references.

Equal Opportunity

Wilkes University is committed to diversity and encourages applications from persons with diverse backgrounds. Wilkes University does not discriminate in employment practices or educational programs or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.