Genentech is hiring: Office Administrator in Holly Springs

The Position

The Opportunity:

The Office Administrator will be principally accountable for managing all administrative and business support needs within Genentech’s Washington, DC office location, supporting PA&A and other Genentech employees that are assigned to the office location, as well as internal and external visitors. Accountabilities include reception services, complex calendaring, event support/planning, visitor support, vendor/building management, offsite support, security/access coordination, and team engagement.

This position will work closely with Security colleagues in our fundamental responsibility of protecting our people, products, and pipeline by ensuring safe, appropriate, and authorized access to our office suite. This position requires an individual with impeccable integrity and the ability to handle sensitive and confidential information with outstanding judgment.

Job Responsibilities:

• Manage office operations, including coordination with building management, security, and PA&A leadership
• Handle all guest and employee interactions with the highest level of professionalism and customer service mindset
• Manage reception area operations, including managing the visitor’s log, greeting guests, collecting incoming mail, shipping outgoing mail, validating parking, receiving packages and shipments, and answering phones
• Manage scheduling of conference rooms with both internal and external stakeholders
• Troubleshoot and manage IT, building, and Site Services requests
• Order and maintain office supplies
• Manage purchase orders, invoices, payment tracking, and vendor maintenance
• Oversee new hire logistical onboarding

Additional Responsibilities:

• Support the planning and execution of department or office staff meetings, meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, etc.
• Manage communications for day-to-day office operations, including changes in policies, processes, department reminder and team agreements
• Plan and coordinate office events
• Serve as the internal and external face/liaison between the team and Genentech, acting appropriately and professionally
• Possess a general knowledge of available Genentech IT systems
• Contribute to a team culture of innovation, enterprise-level thinking, collaboration, and impact
• Provide administrative business support to PA&A teams and departments

Who you are:

• High school diploma and equivalent industry experience preferred
• An average of 3-5 years related administrative, operations or project support experience
• Ability to handle routine and impromptu assignments with minimal supervision
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information
• Demonstrates accuracy and attention to detail of own and others' work
• Confident operating within a well-defined job scope and a shared decision-making process
• In-depth knowledge of Microsoft Office and cSuite Tools
• Must demonstrate outstanding office management and administrative capabilities
• Outstanding time management, organizational, and project management skills
• Strong attention to detail in the creation/editing of department materials
• Strong communication skills, both written and verbal
• Outstanding partnering skills

Core Competencies: Teamwork and Collaboration, Communication, Achieving Results

Note: Based on the external-facing nature of the position, this role is expected to be in-person Monday through Friday during regular business hours.

Relocation benefits are not available for this job posting.

The expected salary range for this position, based on the primary location of Washington, DC, is $67,800 - $125,800 of hiring range.

Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence.