Office Manager Job at Project Hospitality in New York

Join to apply for the Office Manager role at Project Hospitality

3 days ago Be among the first 25 applicants

Join to apply for the Office Manager role at Project Hospitality

The Office Manager is a key administrative leader who aids in the smooth and efficient daily operations of the family shelter. This role supports shelter staff, manages office systems, coordinates administrative functions, and helps maintain compliance with agency policies and funder requirements. The ideal candidate is highly organized, detail-oriented, compassionate, and able to thrive in a fast-paced, mission-driven environment.

Key Responsibilities

• Manage tasks, client intake, phone coverage, and mail distribution
• Maintain inventory and ordering of office and program supplies
• Assist in budget tracking and processing of invoices
• Maintain confidential client records and staff files in accordance with regulatory standards
• Support staff scheduling and internal communications
• Assist in preparing reports and documentation for audits, funders, and leadership
• Provide administrative support for meetings, trainings, and events
• Serve as liaison with vendors, contractors, and external agencies as needed
• Support onboarding of new staff with office setup, technology coordination, and access credentials
• Promote a welcoming, trauma-informed, and culturally responsive environment for families and staff
  
  

• High school diploma or GED required; associate's or bachelor’s degree preferred
• Minimum 2–3 years of office management, administrative support, or related experience (preferably in a nonprofit or social services setting)
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office Suite and Google Workspace; experience with database systems is a plus
• Ability to maintain confidentiality and professional boundaries
• Comfortable working in a diverse, team-oriented, and crisis-responsive environment
• Bilingual skills are a plus

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Project Hospitality by 2x

Get notified about new Office Manager jobs in Staten Island, NY.

Executive Assistant, Wholesale & Licensing

New York, NY $140,000.00-$160,000.00 2 days ago

New York, NY $70,000.00-$100,000.00 1 week ago

New York City Metropolitan Area $70,000.00-$95,000.00 6 days ago

New York, NY $101,300.00-$137,000.00 6 days ago

New York, NY $62,400.00-$64,000.00 1 week ago

New York, NY $75,000.00-$100,000.00 2 weeks ago

New York, NY $61,200.00-$101,800.00 1 week ago

New York, NY $75,000.00-$85,000.00 4 months ago

Future Opening: Agent's Executive Assistant - State Farm Agent Team Member

New York, NY $115,000.00-$125,000.00 3 days ago

New York City Metropolitan Area 3 weeks ago

New York, NY $85,000.00-$95,000.00 4 days ago

New York City Metropolitan Area $95,000.00-$105,000.00 2 weeks ago

New York, NY $110,000.00-$150,000.00 1 week ago

New York, NY $58,125.00-$105,000.00 2 weeks ago

Brooklyn, NY $75,000.00-$125,000.00 1 week ago

New York City Metropolitan Area $20.00-$25.00 3 days ago

Executive Assistant, Private Equity - Leading Global Investment Company

New York, NY $85,000.00-$110,000.00 4 weeks ago

New York, NY $70,000.00-$70,000.00 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.