Overview
Join to apply for the Office Manager role at JLL.
This range is provided by JLL. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$70,000.00/yr - $80,000.00/yr
What this job involves
The Office Manager performs administrative duties for executive management and enhances executive's effectiveness by providing information management support representing the executive to others. Responsibilities may include managing calendars, meeting and event arrangements, and preparing reports and financial data. The job requires strong computer and technical skills, flexibility, excellent interpersonal skills, project coordination, and the ability to work with internal staff, management, external clients, and vendors. Sensitivity to confidential matters may be required.
Day-to-day responsibilities
- Effectively communicate via phone and email to ensure administrative duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Use experience and judgment to plan and accomplish goals with a degree of creativity and latitude.
- Centralized mail and package receiving
- Anticipate meeting needs consistent with the FMO team calendar, recommend options for space, food and other accommodations, and finalize arrangements
- Maintain log of supplies and equipment needs to facilitate efficient ordering and usage
- Account security support – understanding and enforcing office access and visitor policies
- Visitor badge distribution and tracking
- Directing new employees to badge request sites
- Submitting access request tickets as needed for visiting employees
- Assist FMO and other team members and clients with administrative tasks as needed
- Manage tenant portal tasks (parking, fitness center forms; maintenance requests; building access cards)
- Coordinate with vendors and property management for facilities needs
- Assist with catering orders as needed, including ordering or helping to set up/clean up
- Other in-office duties as needed
- Office-wide event coordination; create/facilitate events for onsite employees for holidays, happy hours, etc.
Required Qualifications
- Minimum 5 years of direct relevant experience
- Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
- Professional demeanor and ability to maintain professionalism under stressful situations
- Ability to handle multiple stakeholders and deadlines simultaneously
- Strong written, verbal, and interpersonal communication skills
- Ability to multitask and work independently without direct supervision
- Experience working in corporate culture and maintaining professional standards
- This position requires 100% onsite work
Preferred Qualifications
- Superior customer service skills and service-oriented mindset
- Excellent organizational skills and collaborative working style
- Proven ability to plan and manage work effectively under time constraints
- Demonstrated experience working with diverse stakeholders in professional environments