Willdan
Join to apply for the Office Coordinator role at Willdan.
Salary Range
$20.00/hr - $35.00/hr
Summary
This role involves delivering high-quality, accurate, and stylistically consistent work products on schedule and within budget. The candidate should understand company standards and effectively communicate them. Success requires self-management, adherence to timelines, proactive communication, and contribution to team training and client satisfaction.
Essential Duties and Responsibilities
We seek a highly organized Receptionist & Administrative Assistant to be the first point of contact and support across departments. Responsibilities include:
Reception Duties
- Greeting visitors, clients, and staff professionally.
- Answering, screening, and routing calls; taking messages.
- Maintaining a clean reception and shared spaces.
- Managing mail and deliveries.
Administrative Support
- Supporting office leadership and staff with administrative tasks.
- Managing calendars, scheduling meetings, and booking conference rooms.
- Drafting and proofreading correspondence, reports, and presentations.
- Updating filing systems, databases, and contact lists.
- Ordering supplies and managing inventory.
- Assisting with company events and internal communications.
- Preparing expense reports and supporting basic bookkeeping.
Job Requirements / Qualifications
- High school diploma or equivalent; higher education preferred.
- At least 2 years of administrative or receptionist experience.
- Proficiency in Microsoft Office Suite.
- Excellent communication and organizational skills.
- Professional appearance and demeanor.
- Discretion with confidential information.
- Current Covid and Flu vaccinations may be required.
Additional Information
Willdan is an equal opportunity employer and participates in E-Verify. Reasonable accommodations are available upon request.
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