M:M Music, Inc. is hiring: Office Manager in Columbus

Position: Office Manager

We are seeking a highly motivated, detail-oriented Office Manager to oversee day-to-day operations. This role requires strong organizational skills, experience in invoicing and billing, and familiarity with Mediabase charts.

Overview

Overview information is not provided beyond the summary; please ensure all essential details are present in the responsibilities and qualifications sections.

Qualifications

• College degree required
• 1–2 years of record label or music industry experience preferred
• Exceptional organizational skills and attention to detail
• Ability to multi-task and thrive in a fast-paced environment
• Strong problem-solving and analytical decision-making skills
• Professional under pressure with a positive, upbeat attitude
• Proficiency in:
  • Microsoft Word & Excel
  • Mailchimp
  • Squarespace
  • QuickBooks
  • Mediabase
  • Play MPE
  • Internet research

Job Requirements

• Tech-savvy with the ability to quickly learn new software
• Proficient in Outlook, including troubleshooting glitches
• Ability to manage Mailchimp campaigns (weekly M:M Music blast)
• Familiarity with website maintenance (Squarespace)
• Comfortable supporting a fast-moving team with multiple priorities
• We have offices in Nashville and Los Angeles; this is a work-from-home full-time position so the applicant must be available and maintain office hours with an appropriate at-home separate space to work
• Some travel may be required

Job Responsibilities

• Track chart numbers, adds, and spins for current projects
• Book business travel (flights, hotels, transportation), including use of American Express points and upgrades. Understanding how to maneuver the various travel portals is essential. Booking will be for M:M Music, clients and booking some personal travel for Meg
• Act as liaison with VIPs at major and independent labels and radio stations
• Handle heavy phone communications
• Manage bookkeeping, invoicing, and billing
• Compile weekly radio charts using Google Sheets (Monday deadlines)
• Confirm record schedules and coordinate convention coverage
• Handle credit card disputes, negotiate vendor rates, and obtain quotes
• Communicate with labels regarding invoices and scheduling
• Assist staff with occasional personal tasks

Compensation & Application

• Compensation is commensurate with experience
• Nashville-based applicants only
• Please submit a cover letter and references for consideration

Equal Opportunity Employer

M:M Music is an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, national origin or ancestry, age, disability, sex, marital status, sexual orientation, military service, veteran status, citizenship, or any other characteristic protected by applicable federal, state, or local laws.