Office Manager Job at Coastal Source in Marathon

Overview

Coastal Source is seeking a highly organized, tech-savvy, and proactive Executive and R&D Program Coordinator. This position plays a pivotal role in supporting the CEO and the broader leadership team by managing documentation, coordinating R&D initiatives, organizing events, and ensuring seamless execution of strategic projects. This role requires a highly organized, proactive, and detail-oriented professional who thrives in a dynamic environment, leverages technology, and can balance multiple responsibilities with discretion and professionalism.

Coastal Source strives to create the most durable and high-performance outdoor living products on the market. We are proud of the products we create and our team that stands behind them. We are working to build a world-class experience for our customers.

The salary range is provided by Coastal Source. The actual pay will be based on skills and experience. Overtime is available with manager approval. NOTE: This will be an in-person position at our Marathon, FL office location.

What You’ll Do

Documentation & Project Coordination

• Collaborate with team members to manage technical content and create presentations highlighting the company’s history, products and services.
• Assist in drafting, proofreading, finalizing, and distributing project documentation, including reports and presentations.
• Analyze project data to ensure alignment with goals, making necessary adjustments to maintain project objectives.
• Support the project team by gathering and organizing critical data efficiently.
• Manage project assets and communication platforms to ensure effective documentation and coordination.
• Participate in internal meetings, track tasks, and identify necessary follow-up actions.
• Coordinate visiting dealers to our R&D facility, including assistance with accommodations, reservations, and follow-up after departure.

Executive Support

• Provide high-level administrative support to the CEO and project team including scheduling meetings, maintaining project calendars, and addressing other administrative needs.
• Manage schedules, travel, lodging, dining and activities.
• Assist with additional tasks and administrative duties as assigned.

Key Qualifications

• Bachelor’s degree or equivalent work experience in project management, marketing, business administration, or a related field.
• Minimum of 4+ years of professional experience, preferably in a research or technical environment, with at least 2 years in a role supporting ownership/leadership.
• Excellent written and verbal communication skills.
• Proficient in technology, with a willingness to embrace and optimize new tools, including AI.
• Strong attention to detail and organizational skills.
• Ability to collaborate effectively with team members, customers, vendors, and other stakeholders.
• Proficiency in Microsoft Office Suite.
• Basic project management skills, with the ability to manage multiple tasks simultaneously.
• Strong analytical and problem-solving abilities, with the adaptability to navigate changing requirements.

About You

You are a highly capable and detail-oriented professional, who brings a strong foundation in communication, technology, and collaboration to every role. You excel at conveying complex information clearly and effectively across diverse audiences. You possess strong attention to detail and organizational abilities, which support effective multitasking and time management in fast-paced environments. You are an adaptable problem-solver with solid analytical skills and a proactive approach to navigating shifting priorities and requirements. With a collaborative mindset, you build strong relationships, contributing to seamless project execution and goal achievement.

Equal Opportunity and Compliance

Coastal Source is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state or local law.

Coastal Source participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Writing/Editing, Manufacturing, and Marketing
• Industries: Appliances, Electrical and Electronics Manufacturing, Retail Luxury Goods and Jewelry, and Manufacturing

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