Graycor
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Executive Assistant
role at
Graycor Join to apply for the
Executive Assistant
role at
Graycor This is a full-time, on-site role located in the River North neighborhood of Chicago, reporting directly to the managing director of Gray Capital.
Responsibilities
The executive assistant will assist the managing partner in the scheduling and coordination of speaking engagements, events, and travel. The EA will support marketing, proposal/presentation, and communications needs and will also prepare and maintain various reports, spreadsheets, and follow-ups on inquiries in conjunction with the rest of the teams within Gray Capital and related entities. This position will monitor, record, and facilitate daily transactions, such as billings, invoices, purchases, expenses, and other transactions. The EA will also have day-to-day responsibility for management of the River North Office, ensuring its appearance and order is maintained, supplies are stocked, guests are welcomed and access managed, and any necessary engagement with the building, with others at Graycor related to the facility, or other related groups is managed.
Minimum Qualifications
3–7 years of experience supporting senior executives / C-suite leaders Prior experience in a corporate, fast-paced, or professional services environment Bachelor's degree in business administration, communications, or related field preferred (or equivalent work experience) Business to business marketing and communications experience, including social media, and management of proposals and other marketing materials; experience with the Adobe suite and some graphic design experience is a plus Strong written and verbal communication skills Experience preparing presentations and related materials; experience with event planning/logistics is a plus The highest levels of maturity and professionalism and experience working with confidential and sensitive information Strong calendar management and travel coordination skills. Ability to anticipate executive needs and act with initiative Flexibility to adjust to shifting priorities and occasional after-hours availability Professional presence and polished interpersonal skills Strong software skills including MS Outlook Calendar, Teams, Excel, Word, PowerPoint required; previous experience with accounting/bookkeeping software (QuickBooks, Xero, Zoho Books, etc.) preferred. Strong attention to detail, exceptional time management and organization skills Proactive, self-starter who can work independently in a startup environment while also effectively collaborating with the team
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Construction Referrals increase your chances of interviewing at Graycor by 2x Sign in to set job alerts for “Executive Assistant” roles.
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Executive Assistant
role at
Graycor Join to apply for the
Executive Assistant
role at
Graycor This is a full-time, on-site role located in the River North neighborhood of Chicago, reporting directly to the managing director of Gray Capital.
Responsibilities
The executive assistant will assist the managing partner in the scheduling and coordination of speaking engagements, events, and travel. The EA will support marketing, proposal/presentation, and communications needs and will also prepare and maintain various reports, spreadsheets, and follow-ups on inquiries in conjunction with the rest of the teams within Gray Capital and related entities. This position will monitor, record, and facilitate daily transactions, such as billings, invoices, purchases, expenses, and other transactions. The EA will also have day-to-day responsibility for management of the River North Office, ensuring its appearance and order is maintained, supplies are stocked, guests are welcomed and access managed, and any necessary engagement with the building, with others at Graycor related to the facility, or other related groups is managed.
Minimum Qualifications
3–7 years of experience supporting senior executives / C-suite leaders Prior experience in a corporate, fast-paced, or professional services environment Bachelor's degree in business administration, communications, or related field preferred (or equivalent work experience) Business to business marketing and communications experience, including social media, and management of proposals and other marketing materials; experience with the Adobe suite and some graphic design experience is a plus Strong written and verbal communication skills Experience preparing presentations and related materials; experience with event planning/logistics is a plus The highest levels of maturity and professionalism and experience working with confidential and sensitive information Strong calendar management and travel coordination skills. Ability to anticipate executive needs and act with initiative Flexibility to adjust to shifting priorities and occasional after-hours availability Professional presence and polished interpersonal skills Strong software skills including MS Outlook Calendar, Teams, Excel, Word, PowerPoint required; previous experience with accounting/bookkeeping software (QuickBooks, Xero, Zoho Books, etc.) preferred. Strong attention to detail, exceptional time management and organization skills Proactive, self-starter who can work independently in a startup environment while also effectively collaborating with the team
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Construction Referrals increase your chances of interviewing at Graycor by 2x Sign in to set job alerts for “Executive Assistant” roles.
Chicago, IL $100,000 - $120,000 4 days ago Executive Assistant to Chairman - Relocation Required
Greater Chicago Area $200,000 - $300,000 4 days ago Executive Assistant / Founder's Right Hand
Greater Chicago Area $75,000.00 - $125,000.00 19 hours ago Chicago, IL $80,000.00 - $85,000.00 2 weeks ago Oliver Wyman - Executive Assistant - New York - Chicago
Chicago, IL $53,000.00 - $95,000.00 3 weeks ago Chicago, IL $90,000.00 - $120,000.00 4 weeks ago Chicago, IL $60,000.00 - $63,000.00 2 weeks ago Executive Assistant - Kaufman Hall Consulting
Chicago, IL $59,600.00 - $101,200.00 1 day ago Chicago, IL $80,000.00 - $130,000.00 1 week ago Executive Assistant to SVP of Legal-20807
Chicago, IL $57,137.00 - $90,001.00 4 days ago Executive Assistant, AWS Industries (AWSI), Automotive & Manufacturing
Chicago, IL $50,000.00 - $107,100.00 6 days ago Oak Brook, IL $75,000.00 - $85,000.00 1 day ago Chicago, IL $63,000.00 - $84,000.00 3 weeks ago Chicago, IL $85,000.00 - $95,000.00 1 week ago Wheeling, IL $55,000 - $75,000 3 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr