State of Illinois
Job Requisition ID: 50570
Closing Date: 10/16/2025
Agency: Illinois Office of Comptroller
Class Title: OFFICE ASSOCIATE - 83803
Salary: $52,569.90 - $68,855.44/year Anticipated salary - $52,569.90
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: IFT/Teamsters
***A RESUME IS REQUIRED FOR THIS JOB POSTING***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.
The Illinois Office of the Comptroller is seeking applicants for the position of Office Associate -Float.
The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.
Major Function
Under general supervision of the Senior Public Service Administrator of Funds, Receipts, and Collections, and Adjustments unit, this position splits assigned duties between the Funds, Receipts, and Collections unit and the Adjustments unit assisting with the daily workload that includes sorting and distribution of mail and reports, reviewing and approval of various accounting forms submitted by state agencies. The incumbent assists Funds and Receipts section with copying, scanning, mailing and filing documents, meta data in SharePoint, sorting mail, sorting and stamping documents, and maintaining strorage of various state accounting reports.
Job Responsibilities
Assists with maintaining the daily workload within the Funds, Receipts, and Collections unit, and the Adjustments unit.
Receives, sorts, and distributes mail entering the units and the distribution of daily reports. Assists with copying, scanning, mailing documents, meta data in SharePoint, sorting mail, sorting and stamping documents.
Assists with printing and/or copying escheated warrant replacement vouchers
Sorts, stamps, and files Return Warrant and Agency Notice forms. Maintains statistics on warrants, mail, and other documents that are received and remailed.
Monitors the Adjustment unit email inbox and assists with answering telephone calls coming into the Funds, Receipts, and Collections unit, and the Adjustments unit.
Maintains the files and storage of physical and electronically scanned documents.
Assists in retreiving audit requested information, and communicates with the Records Center when records need to be sent to or retrieved from the Records Center.
Performs other duties as assigned which are reasonable within the scope of duties defined above.
Minimum Requirements
Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of related office experience.
Preferred Qualifications
Prefers previous experience researching and responding to inquiries from the public and/or customers. Prefers previous experience assisting in analyzing accounting records and documents.
Knowledge, Skills, and Abilities
Requires knowledge of office methods and procedures. Requires ability to follow written and oral instruction of moderate complexity. Requires good written and oral communication skills. Requires extensive knowledge of proper composition, grammar, spelling and punctuation. Requires working knowledge of electronic data systems, the operation and use of a personal computer, and a variety of software. Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance. Requires ability to maintain satisfactory working relationships with other employees and the general public. May require the ability to use analytical and fact-finding tecniques.
*with or without reasonable accomodation
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.
Equal Employment and Commitment to Diversity
The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.
The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.
Work Hours: Monday - Friday, 37.5 hours/week Work Location: 325 W Adams St, Springfield, Illinois, 62704-1884 Agency Contact: Kammy Ferrigno Email: Kammy.Ferrigno@illinoiscomptroller.gov Phone #: 217-782-6085 Posting Group: Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com
***A RESUME IS REQUIRED FOR THIS JOB POSTING***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.
The Illinois Office of the Comptroller is seeking applicants for the position of Office Associate -Float.
The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.
Major Function
Under general supervision of the Senior Public Service Administrator of Funds, Receipts, and Collections, and Adjustments unit, this position splits assigned duties between the Funds, Receipts, and Collections unit and the Adjustments unit assisting with the daily workload that includes sorting and distribution of mail and reports, reviewing and approval of various accounting forms submitted by state agencies. The incumbent assists Funds and Receipts section with copying, scanning, mailing and filing documents, meta data in SharePoint, sorting mail, sorting and stamping documents, and maintaining strorage of various state accounting reports.
Job Responsibilities
Assists with maintaining the daily workload within the Funds, Receipts, and Collections unit, and the Adjustments unit.
Receives, sorts, and distributes mail entering the units and the distribution of daily reports. Assists with copying, scanning, mailing documents, meta data in SharePoint, sorting mail, sorting and stamping documents.
Assists with printing and/or copying escheated warrant replacement vouchers
Sorts, stamps, and files Return Warrant and Agency Notice forms. Maintains statistics on warrants, mail, and other documents that are received and remailed.
Monitors the Adjustment unit email inbox and assists with answering telephone calls coming into the Funds, Receipts, and Collections unit, and the Adjustments unit.
Maintains the files and storage of physical and electronically scanned documents.
Assists in retreiving audit requested information, and communicates with the Records Center when records need to be sent to or retrieved from the Records Center.
Performs other duties as assigned which are reasonable within the scope of duties defined above.
Minimum Requirements
Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of related office experience.
Preferred Qualifications
Prefers previous experience researching and responding to inquiries from the public and/or customers. Prefers previous experience assisting in analyzing accounting records and documents.
Knowledge, Skills, and Abilities
Requires knowledge of office methods and procedures. Requires ability to follow written and oral instruction of moderate complexity. Requires good written and oral communication skills. Requires extensive knowledge of proper composition, grammar, spelling and punctuation. Requires working knowledge of electronic data systems, the operation and use of a personal computer, and a variety of software. Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance. Requires ability to maintain satisfactory working relationships with other employees and the general public. May require the ability to use analytical and fact-finding tecniques.
*with or without reasonable accomodation
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.
Equal Employment and Commitment to Diversity
The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.
The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.
Work Hours: Monday - Friday, 37.5 hours/week Work Location: 325 W Adams St, Springfield, Illinois, 62704-1884 Agency Contact: Kammy Ferrigno Email: Kammy.Ferrigno@illinoiscomptroller.gov Phone #: 217-782-6085 Posting Group: Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com