Mack & Associates, Ltd.
A dynamic and fast-growing Real Estate company in Rosemont, IL is actively seeking a highly organized, detail-oriented Construction Project Coordinator to join our thriving Interior Construction team! This full-time, open-ended temporary position offers a competitive hourly wage of $18–$20 and the opportunity to play a key role in managing and coordinating exciting commercial tenant and building improvement projects. Based in Rosemont, this role is primarily office-based (about 80%) but offers a great balance with approximately 20% travel to project sites throughout the Chicagoland area. Along with competitive pay, this position comes with a comprehensive benefits package, including 401(k) with company match, health, dental, and vision insurance, plus a generous PTO policy — all designed to support your well-being and career growth.
Key Responsibilities of the Construction Project Coordinator: Master administrative tasks using project tracking tools like Procore Assist with bidding, estimates, and smooth distribution of RFPs Coordinate contractor onboarding and manage insurance documentation Draft and route contracts and essential construction documents Manage draw requests and crucial supporting paperwork (e.g., G702/703 forms, lien waivers) Support scheduling, change orders, RFIs, and submittals to keep projects on track Assist with project close-out documentation for seamless handoffs Partner closely with the Construction Director on project planning and execution Collaborate effectively with vendors, contractors, architects, engineers, and tenants Communicate clearly with internal property management and asset teams Prepare and share weekly internal construction progress reports Help implement and refine standardized processes and procedures Maintain and update the pre-approved contractor list and expense tracking systems Support company-wide software and construction process optimization initiatives
Qualifications of the Construction Project Coordinator: Bachelor’s degree preferred 2–3 years of experience in commercial construction (office construction experience is a plus) Exceptional administrative and organizational skills Proficiency with Microsoft Office (Outlook, Word, Excel) Familiarity with Procore and Microsoft Project is a bonus Excellent verbal and written communication abilities Willingness and ability to travel locally for site visits, walk-throughs, and meetings
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Key Responsibilities of the Construction Project Coordinator: Master administrative tasks using project tracking tools like Procore Assist with bidding, estimates, and smooth distribution of RFPs Coordinate contractor onboarding and manage insurance documentation Draft and route contracts and essential construction documents Manage draw requests and crucial supporting paperwork (e.g., G702/703 forms, lien waivers) Support scheduling, change orders, RFIs, and submittals to keep projects on track Assist with project close-out documentation for seamless handoffs Partner closely with the Construction Director on project planning and execution Collaborate effectively with vendors, contractors, architects, engineers, and tenants Communicate clearly with internal property management and asset teams Prepare and share weekly internal construction progress reports Help implement and refine standardized processes and procedures Maintain and update the pre-approved contractor list and expense tracking systems Support company-wide software and construction process optimization initiatives
Qualifications of the Construction Project Coordinator: Bachelor’s degree preferred 2–3 years of experience in commercial construction (office construction experience is a plus) Exceptional administrative and organizational skills Proficiency with Microsoft Office (Outlook, Word, Excel) Familiarity with Procore and Microsoft Project is a bonus Excellent verbal and written communication abilities Willingness and ability to travel locally for site visits, walk-throughs, and meetings
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