Administrative Assistant - Engineering & Construction Job at Atlantic Group in W

Atlantic Group is hiring a Project Administrative Assistant (Construction) in Nassau County, NY with our client, supporting large-scale infrastructure and building projects. You will manage submittals, RFIs, change orders, and DPW compliance while collaborating with project managers, subcontractors, and vendors to streamline approvals and reporting. This role is ideal for construction-focused administrative professionals looking to contribute to high-profile projects.

Responsibilities as the Project Administrative Assistant:

• Document Control: Manage Submittal Exchange and SharePoint to track and organize submittals, RFIs, COs, logs, and drawings.
• Vendor & Subcontractor Approvals: Process approvals by checking references, verifying paperwork, drafting DPW letters, and submitting documentation.
• Meeting & Reporting Support: Prepare agendas, logs, minutes, and monthly executive reports, distributing materials to all stakeholders.
• Payment & Change Orders: Assist with monthly payment applications and assemble change orders for review and approval.
• Project Coordination: Provide administrative support to project managers and engineers to keep workflows efficient and on schedule.

Qualifications for the Project Administrative Assistant:

• Education: Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.
• Experience: 4+ years in construction administration or project coordination, with DPW or large public works experience preferred.
• Technical Skills: Proficient in Submittal Exchange, SharePoint, and Microsoft Office Suite, with experience in Procore, CMiC, or similar construction management software preferred.
• Industry Knowledge: Strong understanding of construction documentation, approval workflows, and compliance requirements for public and private projects.
• Skills & Attributes: Organized, detail-oriented, and communicative, skilled at managing deadlines, collaborating across teams, and handling sensitive information.

Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.