HR & Accounting Administrator Job at DESMOS Jewels in New York

Job Title: HR & Accounting Administrator

Reports To: Managing Director – North America

Location: On-Site

About Desmos:

Desmos is an emerging force in fine jewelry, combining Italian craftsmanship with contemporary design to create timeless, meaningful pieces. With a commitment to quality, innovation, and storytelling, Desmos is expanding its footprint in North America—and we're looking for passionate, driven individuals to join our team. At Desmos, every piece tells a story, and we invite you to be part of the journey.

Position Overview:

The HR & Accounting Administrator is an administrative professional responsible for overseeing the day-to-day financial, HR, and operational functions of the office. This role ensures accurate financial record-keeping, timely billing and payroll processing, and supports employee relations and compliance with HR policies. Additionally, the position manages office operations, vendor coordination, and general administrative support to ensure a well-organized and efficient workplace.

Key Responsibilities:

Accounting & Billing Duties

· Maintain accurate financial records

· Prepare and issue customer invoices in a timely and accurate manner

· Issue credit notes for returns, adjustments, or billing corrections as needed

· Track outstanding invoices and follow up on overdue accounts (accounts receivable)

· Manage accounts payable and ensure timely payment of vendor bills

· Reconcile bank and credit card statements

· Check expenses against company policy and daily expense allowance

· Prepare monthly and quarterly financial reports for management

· Manage payroll processing and employee reimbursements

· Assist with budgeting, forecasting, and year-end closing activities

· Monitor cash flow and alert management to potential issues

HR Duties

· Maintain employee records and personnel files

· Support with recruitment process (posting jobs, scheduling interviews, onboarding)

· Administer employee benefits and track PTO/sick days

· Support new hire orientation and training

· Ensure compliance with labor laws and office policies

· Assist with performance review coordination and employee relations matters

· Maintain confidentiality and professionalism in handling sensitive employee information

Office Management

· Manage office supplies, equipment, and vendor relationships

· Coordinate office maintenance, repairs, and service providers

· Maintain a clean, organized, and well-functioning office environment

· Support general administrative tasks such as filing, document preparation, and scheduling