PetVet Care Centers is hiring: Administrative Assistant in Versailles

Overview

Administrative Assistant role at Bluegrass Equine Surgery (BES), an equine veterinary practice providing exceptional client service and primary medical care in the central Kentucky region. BES is building a new, diverse, supportive, and driven team. This is a full-time, W2 position with a standard schedule of Monday–Friday.

Title: Administrative Assistant
Reports to: Hospital Manager, Lead Ambulatory Doctor
Hours Per Week: 40 hours
Status: W2 Employee - Full Time
Start Date: ASAP

Responsibilities

• Assist in all ambulatory doctors’ needs and provide primary backup support to the Hospital Manager.
• Perform a variety of administrative and supportive tasks to provide efficiency and organization for BES.
• Communicate with farms/clients to receive their sales list to prepare Coggins and EVA certificates.
• Draft Coggins papers and print blood tube labels.
• Send Coggins and EVA results to farms and sales companies.
• Draft and issue Federal Health Certifications within the United States and Canada and bill for them.
• Draft and issue insurance reports for all doctors (e.g., foal insurance, general exams).
• Draft and issue reports to assist doctors (e.g., breeding soundness certificates, death certificates, vaccine certificates) and send to clients, sales, etc.
• Link diagnostic requests to patient profiles in the PMS system (e.g., x-rays, ultrasounds, Coggins, health certificates, lab results).
• Monitor monthly lab results and diagnostics for correct billing.
• Communicate with farms to obtain ownership of horses.
• Assist with billing invoices for field doctors as needed.
• Track continuing education and licenses for all veterinarians, ensuring they are up to date.
• Maintain and input employees’ hours through Dayforce.
• Support the hospital manager with miscellaneous tasks (e.g., planning office events, coordinating vendor maintenance visits).

Qualifications

• High School Diploma or equivalent
• Experience in a veterinary environment, with relevant terminology and protocols
• Ability to work in a team environment
• Customer service orientation
• Ability to handle multiple tasks and priorities
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills with good interpersonal abilities
• Basic math skills
• Familiarity with EzyVet, FileMaker, and Microsoft programs strongly preferred

Benefits and Pay

Pay Range: $17–$20 USD per hour

PetVet Paid Time Off: 6 holidays annually plus 80 hours of PTO after 90 days; 120 hours after 5 years.

Eligible for Health Benefits: Yes

Culture and Equal Opportunity

At PetVet Care Centers, we’re committed to a Culture of Care for pets, the people who love them, and the team members who make it possible. PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status, or any other basis prohibited by law. EOE, M/F/D/V. PetVet respects your privacy and is committed to protecting your personal information. Please see our privacy notice for additional information about our data practices.