Executive Assistant Job at Confidential - Job Hiring in Los Angeles

Base pay range

$100,000.00/yr - $120,000.00/yr

Executive/Personal Assistant to CEO

About the Role:

We are seeking a polished, experienced, and highly capable Executive/Personal Assistant to support the CEO of a leading company. This position is based in West Los Angeles, with regular work from the CEO’s residences, the Westside office, and remote. The Executive/Personal Assistant will work closely with both the CEO and Chief of Staff, delivering seamless support across a wide range of business and personal matters. The ideal candidate is calm under pressure, exceptionally organized, and skilled at balancing high-level executive responsibilities with lifestyle management, all while maintaining the utmost professionalism and discretion.

Key Responsibilities

• Strategically manage complex calendars, meetings, and travel across multiple time zones to ensure seamless scheduling.
• Prepare high-quality briefing materials, agendas, and detailed follow-ups for both internal and external meetings.
• Coordinate domestic and international travel, including flights, accommodations, and comprehensive itineraries.
• Build and maintain strong relationships with key stakeholders, serving as a professional and reliable point of contact.
• Ensure clear communication and proactive follow-through on action items from meetings and strategy sessions.
• Act as a trusted liaison for household staff, contractors, and vendors, ensuring smooth day-to-day operations.
• Manage personal logistics, including appointments, errands, and personal travel, with the same level of care as professional responsibilities.
• Uphold the highest level of discretion, confidentiality, and professionalism in both professional and personal settings.
• Partner closely with the principal to thoughtfully balance and manage both professional and personal priorities.

Ideal Candidate

• Proven experience supporting a C-level executive or UHNW individual in an Executive Assistant, Personal Assistant, or House Manager capacity.
• Proactive, resourceful, and calm under pressure, with the ability to anticipate needs and resolve issues before they arise.
• Highly organized with exceptional attention to detail, accuracy, and follow-through.
• Strong technical proficiency with the ability to quickly learn and adapt to new systems and tools.
• Comfortable working independently while coordinating seamlessly across multiple locations, teams, and priorities.
• Excellent written and verbal communication skills with a polished, professional presence.
• Based on the Westside of Los Angeles, with reliable transportation.

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative, Project Management, and Other

Industries

• Technology, Information and Media, Computer Games, and Entertainment Providers

EEO statement retained as required.