Executive Assistant Job at Quartz Health Solutions in Madison

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Pay found in job post

Retrieved from the description.

Base pay range

$24.47/hr - $30.63/hr

Quartz is committed to delivering high-quality, affordable healthcare solutions to the communities we serve. Our team values collaboration, integrity, and service excellence. We are seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team.

The Executive Assistant will play a critical role in supporting designated leaders by performing a wide range of administrative and operational duties requiring judgment, initiative, and knowledge of office functions. This position is responsible for ensuring seamless day-to-day operations, delivering excellent service, and fostering strong relationships with both internal and external stakeholders.

Benefits

• Ability to bring your authentic self to work.
• Dedicated team ensures backups to enable strong work/life balance.
• In-person or hybrid work environment options available.
• Starting pay range based upon skills and experience: $24.47-$30.63/hr. plus robust benefits package
  
  

Responsibilities

• Perform designated support duties with a high degree of judgment, initiative, and professionalism.
• Provide excellent quality service and maintain effective working relationships with internal and external customers.
• Manage purchasing, reconcile company credit card transactions, allocate expenses to appropriate budget cost centers, and create accurate expense reports.
• Assist others in troubleshooting fiscal processes.
• Prepare, distribute, and track meeting agendas and materials.
• Attend meetings, take detailed minutes, and transcribe them within three business days, including follow-up on action items.
• Draft, edit, and produce correspondence, presentations, charts, reports, and other professional documents for Leaders.
• Maintain both electronic and paper filing systems.
• Monitor and manage deadlines, priorities, and communications for assigned Leaders.
• Screen and direct phone calls, emails, mail, and faxes to the appropriate individuals within the organization.
• Secure signatures on contracts, agreements, and other documents as required.
• Coordinate and assist with onboarding new departmental Leaders and team members, ensuring timely access to resources, files, tools, and technology.
  
  

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience as an executive assistant, administrative assistant, or related role.
• Strong organizational and project management skills with proven ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Experience with budget tracking, expense management, and fiscal reconciliation.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills with the ability to build and maintain positive working relationships at all levels.
• Adaptability and initiative to manage changing priorities in a fast-paced environment.
  
  

We offer an excellent benefit and compensation package, opportunity for career advancement and a professional culture built on the foundations of Respect, Responsibility, Resourcefulness and Relationships. To support a safe work environment, all employment offers are contingent upon successful completion of a pre-employment criminal background check.

Quartz values and embraces diversity and is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified person with disability.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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