Executive Assistant Job at Flow Therapy, LLC in Fort Worth

Description

This is a rare opportunity to step into a high-impact Executive Assistant role where you’ll not only manage the details but also help shape the direction of a visionary CEO and a growing healthcare organization. If you thrive on making things happen, enjoy building structure, and want to be part of an expanding mission-driven company, we’d love to meet you.

WHO WE ARE LOOKING FOR

Flow Therapy is seeking a proactive and highly organized Executive Assistant to support our CEO and executive leadership team. This individual will be a trusted partner to the CEO, helping translate ideas into action, ensuring follow-through, and keeping priorities moving forward. The right candidate thrives in a fast-paced, evolving environment, demonstrates sound judgment, and brings a balance of administrative excellence and project coordination skills.

WHO WE ARE

Flow Therapy is the nation's leading provider of EECP with clinics nationwide. Enhanced External Counterpulsation (EECP), is a non-surgical treatment option that helps to increase the flow of blood to your heart. Through non-invasive Flow Therapy, proven scientific research in over 450 published research articles, and an unparalleled level of compassion and dedication to our patients, we're leading alongside the best physicians in Cardiology to embrace a new approach to heart health.

FLOW THERAPY CORE VALUES

• Create Extraordinary Experiences
• Exude Passion
• Driving Change at Every Level
• Inject Your Personality
• Carry the Learner’s Mindset
• Think as One, Act as Many

WHAT YOU’LL DO

Executive Support

• Manage the CEO’s calendar with precision, prioritizing engagements and ensuring alignment with strategic goals.
• Draft, review, and manage communications to ensure timely and professional responses.
• Prepare agendas, briefing materials, and follow-up documentation for meetings with executives, board members, and external partners.
• Coordinate travel arrangements, events, and logistics to maximize the CEO’s time.

Project & Operations Coordination

• Translate CEO initiatives into clear project plans with actionable tasks, deadlines, and reporting.
• Track progress of company-wide priorities and provide timely updates to the CEO and executive team.
• Partner with department leaders to ensure cross-functional follow-through on key initiatives.
• Support office and corporate operations by managing supplies, onboarding kits, tech inventory, and vendor coordination.

Liaison & Culture Steward

• Serve as a connector between the CEO, executive team, and team members ensuring communication is clear and consistent.
• Anticipate needs and proactively identify gaps, opportunities, or risks that impact executive and organizational success.
• Help create a positive, efficient, and values-driven environment that reflects Flow Therapy’s mission and growth goals.

KNOWLEDGE, SKILLS & ABILITIES

• Highly organized and systematic, with a natural ability to bring structure to complex or evolving situations.
• Strong interpersonal and communication skills; able to build trust and foster collaboration at all levels.
• Adaptable and steady under pressure, with the ability to navigate shifting priorities and timelines.
• Critical thinker who can take broad concepts and translate them into actionable steps with follow-through.
• Tech-savvy with proficiency in Microsoft Office Suite, scheduling/communications platforms, and project management tools.
• A self-starter with impeccable discretion, judgment, and confidentiality.

EDUCATION & EXPERIENCE

• 3+ years of experience in executive support, project coordination, or office management required.
• Bachelor's degree preferred; equivalent work experience considered.
• Healthcare or high-growth company experience a plus.

WHAT YOU’LL RECEIVE

Flow Therapy provides competitive compensation, an amazing mission, and a chance to help positively impact patient’s lives every day.

Benefits Overview

• Medical, Dental, Vision options
• Employer paid Basic Life AD&D, Short-Term & Long-Term Disability coverage
• 401k with employer matching
• Paid Time Off benefits

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Flow Therapy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.