Medical Office Secretary Job at GC Associates USA, LLC in Honolulu

Overview

Position Title: Medical Office Secretary

Location: JBPHH, HI

Office Hours: 7:30 am - 4:30 pm Monday through Friday

Clearance Required: Favorably adjudicated Government Clearance

Salary: $22.36 per hour based on experience plus full health and welfare benefits (fringe value $4.93/hr.)

GC Associates requires a Medical Office Security to provide administrative services and support to the Officer in Charge at one of the Naval Health Clinic Hawaii offices.

Responsibilities

• Receives daily visitors and answer telephone inquiries, determine the nature of the requests and directs calls and/or persons to appropriate staff, or personally provide the information desired when routine or procedural matters of office are involved.
• Utilizes judgment to answer recurring questions and resolves them within the framework of established policies and procedures.
• Coordinates phone communication with external entities to facilitate the scheduling for the OIC, Senior Enlisted Leader, track correspondence in and out of the clinic, copy any administrative documents needed to facilitate leadership endeavors at the clinic.
• Receives incoming mail and distribute; attends and takes minutes and types (in approved format) divisional and departmental meetings.
• Ensures equipment is functioning to support operations activities, facilities and safety (acts as POC for trouble calls and safety); ensures implementation of the departmental specific Standard Operating Procedures; maintains various Medical Management folders on shared drive (as specified); inputs data into and maintains various databases.
• Identifies and selects appropriate software types (e.g., Access, Excel, Word, databases, Outlook) to meet office needs based on functional capabilities and integration considerations.
• Develops methods for automating various administrative reports containing data having multiple uses for other reports such as personnel, office correspondence, medical results, etc.; updates, revises, sorts, calculates and manipulates data in various programs to meet multiple reporting requirements; converts spreadsheet data into graphs, charts, PowerPoint presentations, etc.

Qualifications

• Education: High School Graduate or GED.
• Experience: Must have at least one (1) year of experience. Proficient with Microsoft Office and Microsoft Excel in particular. Accounting experience preferred.
• License/Certifications: Must have an active American Heart Association Basic Life Support (BLS) for Healthcare Providers.

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