Veterans in Healthcare
Administrative Assistant III, Pathology
Veterans in Healthcare, Boston, Massachusetts, us, 02298
Overview
Administrative Assistant III, Pathology at Beth Israel Deaconess Medical Center (part of Beth Israel Lahey Health). This is a fully onsite position in Boston, MA, Monday through Friday, first shift, with flexibility on start time. The Administrative Assistant III will liaise with external entities (patients, families, physicians, couriers, institutions) who contact the pathology department with requests.
Responsibilities
Front desk coverage, phone support, greeting and directing patients, families, visitors, and staff; respond to requests in a timely and accurate manner within knowledge and authority.
Type correspondence, forms, reports, manuscripts, or other materials; prepare documents with complex formatting; proofread and edit for grammar, punctuation, and spelling.
Schedule appointments and meetings; maintain calendars; organize conference calls and meetings; reserve locations and equipment; prepare agendas and travel arrangements as needed.
Organize and schedule department-sponsored events; coordinate arrangements including location, registration, fees, agenda, materials, and equipment.
Maintain departmental files, records, and databases; enter data into databases/spreadsheets; generate reports and distribute information as needed; maintain reference library.
Support pathologists with calendar scheduling and other tasks; order supplies; contribute to specialized projects as assigned by the department.
Other duties as assigned by the department.
Required Qualifications
High School diploma or GED required; Associate's degree preferred.
3-5 years of related work experience required.
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Access) or equivalent web-based applications; ability to produce complex documents, perform analysis, and maintain databases.
Competencies
Decision Making: Works with standard practices and procedures with minimal supervision.
Problem Solving: Analyzes situations using experience and knowledge to address varied problems.
Independence of Action: Follows precedents and prioritizes work; seeks assistance when needed.
Written and Oral Communications: Clear English communication with internal and external customers.
Knowledge: Demonstrates working knowledge of department concepts, practices, and policies.
Team Work: Collaborates effectively within the work group; respects team members.
Customer Service: Provides high-quality service with active listening and problem solving; remains calm in stressful situations.
Physical Nature of the Job
Sedentary work, with occasional lifting up to 10 pounds; mostly sitting with walking/standing required occasionally.
As a health care organization, we require that all staff be vaccinated against influenza (flu) as a condition of employment. Beth Israel Lahey Health is an Equal Opportunity Employer/Veterans/Disabled.
Join our Talent Community or apply now if you’re ready to make a difference in patients’ lives.
Job Type: Regular, Full-time; Work Shift: Day; FLSA Status: Non-Exempt
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Responsibilities
Front desk coverage, phone support, greeting and directing patients, families, visitors, and staff; respond to requests in a timely and accurate manner within knowledge and authority.
Type correspondence, forms, reports, manuscripts, or other materials; prepare documents with complex formatting; proofread and edit for grammar, punctuation, and spelling.
Schedule appointments and meetings; maintain calendars; organize conference calls and meetings; reserve locations and equipment; prepare agendas and travel arrangements as needed.
Organize and schedule department-sponsored events; coordinate arrangements including location, registration, fees, agenda, materials, and equipment.
Maintain departmental files, records, and databases; enter data into databases/spreadsheets; generate reports and distribute information as needed; maintain reference library.
Support pathologists with calendar scheduling and other tasks; order supplies; contribute to specialized projects as assigned by the department.
Other duties as assigned by the department.
Required Qualifications
High School diploma or GED required; Associate's degree preferred.
3-5 years of related work experience required.
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Access) or equivalent web-based applications; ability to produce complex documents, perform analysis, and maintain databases.
Competencies
Decision Making: Works with standard practices and procedures with minimal supervision.
Problem Solving: Analyzes situations using experience and knowledge to address varied problems.
Independence of Action: Follows precedents and prioritizes work; seeks assistance when needed.
Written and Oral Communications: Clear English communication with internal and external customers.
Knowledge: Demonstrates working knowledge of department concepts, practices, and policies.
Team Work: Collaborates effectively within the work group; respects team members.
Customer Service: Provides high-quality service with active listening and problem solving; remains calm in stressful situations.
Physical Nature of the Job
Sedentary work, with occasional lifting up to 10 pounds; mostly sitting with walking/standing required occasionally.
As a health care organization, we require that all staff be vaccinated against influenza (flu) as a condition of employment. Beth Israel Lahey Health is an Equal Opportunity Employer/Veterans/Disabled.
Join our Talent Community or apply now if you’re ready to make a difference in patients’ lives.
Job Type: Regular, Full-time; Work Shift: Day; FLSA Status: Non-Exempt
#J-18808-Ljbffr