National Wildlife Federation
Senior Operations Coordinator, National Advocacy Center
National Wildlife Federation, Washington, District of Columbia, us, 20022
Overview
Senior Operations Coordinator, National Advocacy Center Founded in 1936, the National Wildlife Federation has grown into one of America's largest and most trusted grassroots conservation organizations with 52 state/territorial affiliates and more than 7 million members and supporters. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The organization's programs focus on conserving wildlife, restoring habitat and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change. To support our mission, we seek a Senior Operations Coordinator to join our team in Washington, DC. Responsibilities
Serve as primary point of contact for visiting staff and groups to reserve and access space within the NAC, and serve as liaison between guests/groups and building security and program leadership Assist with event preparation and execution by coordinating with vendors (caterers, etc.), orienting guests, preparing event materials, coordinating IT and supply needs, and other duties as requested by event hosts Ensure proper and timely maintenance of office space, including maintenance of all office supplies and working with relevant vendors and service providers to ensure equipment upkeep Serve as primary point of contact and liaison for IT, HR, Legal, Finance, and other organizational teams trying to access NAC space and/or coordinate with NAC teams Receive and distribute mail and handle outgoing mailing requests/needs Lead routine inventories of NAC office needs, including publications, materials, supplies, appliances/equipment, subscriptions, and ensure replacements and/or upkeep are obtained as needed Assist with other routine administrative tasks as requested, including meeting scheduling, mail distribution, etc. Support office safety and security needs, including incident and emergency response procedures Support other special projects related to office space or operations as needed Coordinate the efficient processing of all contracts and invoicing, including appropriate approvals and financial tracking, for NAC teams as assigned Collaborate with program operations and finance departments and NAC leadership to optimize financial systems and tools Cultivate and bolster staff morale by supporting execution of retreats, trainings, and workshops Identify and execute opportunities for interpersonal and social connection for NAC staff in person and virtually Ensure information and resource sharing via existing systems and intranet, to encourage cross-program collaboration and learning Support programmatic and departmental leadership, including scheduling meetings and supporting administrative needs Qualifications
Associate degree or equivalent work experience 2–3 years of progressively responsible administrative or office coordination experience. Exposure to nonprofit or mission-driven work environments a plus Demonstrated ability to build relationships across departments and levels Ability to support hybrid or remote team coordination High integrity and reliability; able to handle sensitive information with confidentiality Strong interpersonal and communication skills Strong organizational skills and the ability to juggle simultaneous work demands Ability to understand and contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation Strategic thinker, well organized communicator, and demonstrated ability to set goals and meet deadlines Tech savvy with working knowledge of Microsoft Excel and other Microsoft Office Suite applications; experience with AirTable a plus Notary Public preferred Location and Work Mode
The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee is expected to work fully from Washington, DC. A hybrid work-mode that will require multiple days per week in the DC office and some work from home opportunity will be considered for the ideal candidate, in alignment with supervisor and further addressed in the staff member’s work agreement. Travel
Approximately 2-3 times per year; 2-4 nights per trip Compensation And Benefits
The salary range for this position is $60,000 – 62,000, commensurate with experience. Application
Applications will be reviewed on a rolling basis. Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law. For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S. Please let us know if you require accommodations during the application or interview process by reaching us at careers@nwf.org or 703-438-6244. If selected for this position, a background check will be conducted. Equal Employment Opportunity
NWF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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Senior Operations Coordinator, National Advocacy Center Founded in 1936, the National Wildlife Federation has grown into one of America's largest and most trusted grassroots conservation organizations with 52 state/territorial affiliates and more than 7 million members and supporters. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The organization's programs focus on conserving wildlife, restoring habitat and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change. To support our mission, we seek a Senior Operations Coordinator to join our team in Washington, DC. Responsibilities
Serve as primary point of contact for visiting staff and groups to reserve and access space within the NAC, and serve as liaison between guests/groups and building security and program leadership Assist with event preparation and execution by coordinating with vendors (caterers, etc.), orienting guests, preparing event materials, coordinating IT and supply needs, and other duties as requested by event hosts Ensure proper and timely maintenance of office space, including maintenance of all office supplies and working with relevant vendors and service providers to ensure equipment upkeep Serve as primary point of contact and liaison for IT, HR, Legal, Finance, and other organizational teams trying to access NAC space and/or coordinate with NAC teams Receive and distribute mail and handle outgoing mailing requests/needs Lead routine inventories of NAC office needs, including publications, materials, supplies, appliances/equipment, subscriptions, and ensure replacements and/or upkeep are obtained as needed Assist with other routine administrative tasks as requested, including meeting scheduling, mail distribution, etc. Support office safety and security needs, including incident and emergency response procedures Support other special projects related to office space or operations as needed Coordinate the efficient processing of all contracts and invoicing, including appropriate approvals and financial tracking, for NAC teams as assigned Collaborate with program operations and finance departments and NAC leadership to optimize financial systems and tools Cultivate and bolster staff morale by supporting execution of retreats, trainings, and workshops Identify and execute opportunities for interpersonal and social connection for NAC staff in person and virtually Ensure information and resource sharing via existing systems and intranet, to encourage cross-program collaboration and learning Support programmatic and departmental leadership, including scheduling meetings and supporting administrative needs Qualifications
Associate degree or equivalent work experience 2–3 years of progressively responsible administrative or office coordination experience. Exposure to nonprofit or mission-driven work environments a plus Demonstrated ability to build relationships across departments and levels Ability to support hybrid or remote team coordination High integrity and reliability; able to handle sensitive information with confidentiality Strong interpersonal and communication skills Strong organizational skills and the ability to juggle simultaneous work demands Ability to understand and contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation Strategic thinker, well organized communicator, and demonstrated ability to set goals and meet deadlines Tech savvy with working knowledge of Microsoft Excel and other Microsoft Office Suite applications; experience with AirTable a plus Notary Public preferred Location and Work Mode
The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee is expected to work fully from Washington, DC. A hybrid work-mode that will require multiple days per week in the DC office and some work from home opportunity will be considered for the ideal candidate, in alignment with supervisor and further addressed in the staff member’s work agreement. Travel
Approximately 2-3 times per year; 2-4 nights per trip Compensation And Benefits
The salary range for this position is $60,000 – 62,000, commensurate with experience. Application
Applications will be reviewed on a rolling basis. Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law. For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S. Please let us know if you require accommodations during the application or interview process by reaching us at careers@nwf.org or 703-438-6244. If selected for this position, a background check will be conducted. Equal Employment Opportunity
NWF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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