ERSG Ltd
ERSG
is currently looking for a
Commercial Site Administrator
for a large offshore wind turbine manufacturer based out of
Portsmouth, Virginia. Position Overview: The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the Operations Manager in the back-office. Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs. Responsibilities: Procurement: Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes. Execute the Short Order process on-site, including raising, filing, and monitoring all short orders. Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments. Cost Controlling: Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy. Asset Management: Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks. Commercial Documentation: Track, monitor, and log site inventories, purchases, assets, and equipment. Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed. Event Documentation and Communication: Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially. Coordination with Construction Administrators: Collaborate with Construction Administrators to ensure alignment with project operations and goals. Competencies: Business Administration and Finance - Purchase Ordering, Invoices, cost controlling and analysis. Advanced communication skills in multicultural environments. English language proficiency. Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive). Team player. Self-motivated and trustworthy. Quality & Focus Oriented Experienced w/ SAP Knowledge and interest in industry - wind turbine industry, construction projects. Safety awareness Analysis/statistics OSHA10 or Equivalent Qualifications: Professional: Proven experience as office / business administrator, assistant or relevant role. Qualifications in Finance and Business Administration studies will be an advantage. Project/Process: Familiarity with Siemens office management procedures and preferably within the Offshore Wind Industry. Intercultural: Living and working experience in an intercultural environment Capabilities: Team Skills Ability to Learn Communication Skills Customer Focus Ability to Analyze Change Orientation Contacts: Internal
- Finance and Commercial teams, Site Management and Site Team, Site Support, Departments and all other internal Interface to/from the site. External
- Customers, subcontractors, suppliers and all other external contacts to/from the site
is currently looking for a
Commercial Site Administrator
for a large offshore wind turbine manufacturer based out of
Portsmouth, Virginia. Position Overview: The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the Operations Manager in the back-office. Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs. Responsibilities: Procurement: Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes. Execute the Short Order process on-site, including raising, filing, and monitoring all short orders. Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments. Cost Controlling: Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy. Asset Management: Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks. Commercial Documentation: Track, monitor, and log site inventories, purchases, assets, and equipment. Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed. Event Documentation and Communication: Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially. Coordination with Construction Administrators: Collaborate with Construction Administrators to ensure alignment with project operations and goals. Competencies: Business Administration and Finance - Purchase Ordering, Invoices, cost controlling and analysis. Advanced communication skills in multicultural environments. English language proficiency. Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive). Team player. Self-motivated and trustworthy. Quality & Focus Oriented Experienced w/ SAP Knowledge and interest in industry - wind turbine industry, construction projects. Safety awareness Analysis/statistics OSHA10 or Equivalent Qualifications: Professional: Proven experience as office / business administrator, assistant or relevant role. Qualifications in Finance and Business Administration studies will be an advantage. Project/Process: Familiarity with Siemens office management procedures and preferably within the Offshore Wind Industry. Intercultural: Living and working experience in an intercultural environment Capabilities: Team Skills Ability to Learn Communication Skills Customer Focus Ability to Analyze Change Orientation Contacts: Internal
- Finance and Commercial teams, Site Management and Site Team, Site Support, Departments and all other internal Interface to/from the site. External
- Customers, subcontractors, suppliers and all other external contacts to/from the site