Executive Assistant/Strategist Job at Local Asset Management in Las Vegas

The Executive Assistant/Strategist at Local Asset Management plays a crucial role in supporting senior team members and contributing to the success of our growing real estate asset management company . This role requires a versatile professional who can handle a wide variety of tasks across verticals, supporting functions such as real estate asset management, business administration, investor relations, operations, acquisitions, dispositions, and property management.

The ideal candidate is a highly motivated and organized professional who is comfortable taking direction from multiple team members, while also demonstrating independence and initiative. They excel at prioritizing tasks, maintaining composure under pressure, and delivering high-quality results with attention to detail. A positive, can-do attitude and polished presence are essential.

This is a role for a proactive self-starter who anticipates needs, streamlines processes, and leverages technology to improve efficiency across departments. In addition to making an immediate impact, the Executive Assistant/Strategist will gain broad exposure to the commercial real estate industry and opportunities for professional growth.

Responsibilities

Executive & Team Support 

• Provide day-to-day executive support to principals, including calendar management, meeting scheduling, and follow-ups.
• Coordinate team travel, including flights, hotels, rental cars, and agendas.
• Organize filing systems (digital and physical), process DocuSign documents, and prepare reports/presentations.
• Manage company invoices, expenses, and payment processing.
• Assist the executive team with select personal administrative duties as needed.

Operations & Administration

• Support team alignment through L10 (EOS System) process management, ensuring priorities and tasks remain on track.
• Assist with preparation of Letters of Intent (LOIs), diligence materials, and deal-related correspondence.
• Maintain the acquisitions pipeline tracker to ensure accuracy and accountability for follow-up.
• Coordinate with title companies during acquisitions and dispositions, including company-related documents, signatures, and closings.
• Sort and distribute incoming mail, manage outbound correspondence, and ensure smooth office operations.
• Assist with compliance-related tasks, ensuring company records, filings, and procedures are properly maintained.
• Coordinate with IT support for troubleshooting, access management, and systems upkeep.

Marketing & Investor Relations

• Coordinate property marketing efforts, including before-and-after photo documentation, flyers, and offering memorandums.
• Assist in drafting and distributing investor updates, presentations, and marketing materials.
• Coordinate company LinkedIn posts to highlight properties & renovations.
• Create and prepare materials for investor meetings, such as tour books.
• Maintain and update the company website to ensure accurate and current content.

Note : The responsibilities listed above are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Additional tasks may be assigned as needed to support the team and business objectives.

Qualifications

Education

• Bachelor’s degree in business administration, communications, real estate, finance, accounting, or a related field is preferred.

Licenses and Certifications

• REQUIRED: Valid Nevada Driver’s License.

Experience

• Experience managing administrative tasks, compliance, project management, or pipeline/transaction coordination.
• Familiarity with EOS systems and L10 meeting structure strongly preferred.
• Proficient in reading and preparing reports, marketing materials, and presentations.

Organizational and Problem Solving Skills

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects.
• Excellent time management skills, capable of meeting strict deadlines.
• Strong decision-making and problem-solving skills.

Leadership and Management

• A proactive self-starter who takes initiative in identifying and solving problems.
• Effective crisis management and conflict resolution skills.

Technical Skills

• Strong command of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proficient with Adobe, DocuSign, and Canva for document and marketing material preparation.
• Experience with website content management or social media.
• Comfortable with basic hardware troubleshooting, including computers, printers, and office equipment.

Communication and Interpersonal Skills

• Strong written and verbal communication skills.
• Ability to build and maintain positive working relationships.

Additional Skills

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently with minimal supervision, displaying a high level of accountability and initiative.
• Consistent and dependable in completing tasks and contributing to team goals, maintaining a high standard of reliability.
• Strong drive to go above and beyond, demonstrating flexibility and commitment to meet the demands of the role.