Chief Executive Officer Executive Assistant Job at C-SUITE ASSISTANTS in West Pa

Chief Executive Officer Executive Assistant, Premiere Fashion Sports Licensing Group

Join a dynamic and prestigious fashion sports licensing group, recognized for its iconic labels in the sports industry. We are seeking an Executive Assistant to the CEO, offering a rare opportunity to collaborate with a high-impact leader and contribute significantly to strategic operations and execution. Ideal candidates will possess over 5 years of experience as an Executive Assistant in a bustling environment, ideally supporting a driven executive. A background in the fashion industry is a plus. This full-time role requires in-office presence five days a week, fostering a collegial and team-oriented culture.

Key Responsibilities

• Manage the CEO's busy calendar and organize meetings efficiently.
• Act as a gatekeeper to optimize the executive's time and priorities.
• Coordinate domestic and international travel logistics, including detailed itineraries.
• Prioritize and craft emails on the CEO's behalf to ensure clear communication.
• Serve as a liaison to board members; plan and manage logistics for board meetings, including all necessary materials.
• Oversee logistics for media interviews, ensuring smooth interactions.
• Support both internal and external stakeholders, aligning executive priorities with business goals.
• Handle sensitive information with professionalism and utmost discretion.
• Assist with ad hoc projects and occasional personal tasks.
• Attend selected sports events on weekends during the prime season (January-April).

Qualifications

• Minimum of 5 years experience supporting C-suite executives in a fast-paced, collaborative environment; passion for fashion and sports is highly valued; hospitality experience is an added advantage.
• Proactive, anticipatory mindset, always staying ten steps ahead.
• Possess high emotional intelligence and strong judgment; ability to act independently.
• Exceedingly organized and detail-oriented with exceptional project management skills.
• Proficient in the Microsoft Office Suite; tech-savvy with experience in AI tools is a plus.
• Strong communicator, diplomat, and adept at relationship-building.
• Discreet and trustworthy with sensitive information.
• Warm and engaging personality that thrives in collaborative environments and ensures high-quality execution for every task.

Compensation

Attractive base salary along with a discretionary bonus and 100% health benefits coverage for the employee.