Executive Assistant Job at Kibo Capital in Crossville

Position Summary:
The Executive Assistant provides high-level administrative and operational support to the Vice President, Board members, and senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities:

• Draft and prepare correspondence, reports, presentations, and other documents for senior leadership.
• Coordinate complex travel arrangements and accommodations for executives.
• Manage calendars, schedule meetings, and attend select meetings to record minutes and action items.
• Serve as a communication liaison by reviewing, prioritizing, and distributing incoming messages and materials.
• Maintain organized filing systems, order office supplies, and assist with basic bookkeeping tasks.
• Support special projects and perform other duties as assigned by executive leadership.

Required Skills and Qualifications:

• Strong verbal and written communication skills.
• Exceptional organizational skills and keen attention to detail.
• Proven ability to manage time effectively and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software tools.
• Familiarity with office administration, clerical procedures, and recordkeeping systems.
• Typing speed of at least 50 words per minute.

Education and Experience:

• High school diploma required; Bachelors degree in Business Administration or a related field preferred.
• Minimum of four years of experience in an executive support or similar administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.