Part Time Secretary Job at Victory Autism Academy in Phoenix

Victory Autism Academy Mission Statement:

Provide students on the autism spectrum, a whole child education that will not only improve their quality of life but also prepare them for future success.

Purpose Statement:

The job of School Secretary is done for the purpose/s of providing general clerical support within the school site; ensuring and maintaining a variety of student records.

Essential Functions:

Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information, facilitating communication among all parties and/or providing direction.

Compiles student records/enrollment data (e.g. birth certificates, transfers, immunization, etc.) for the purpose of meeting state, federal and/or district requirements.

Greets individuals entering the school office (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries, directing individuals to appropriate location/personnel and/or ensuring that all visitors have signed in on the visitors log.

Maintains a variety of records and/or files, including student records (e.g. purchase orders, rosters, student cum files, emergency records, daily attendance, completed reports, etc.) for the purpose of providing documentation for audit purposes and meeting state, federal and administrative requirements.

Performs enrollment, transfer and withdrawal activities (e.g. interpreting transcripts, forwarding materials, updating automated student information system, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.

Performs record keeping and general clerical functions (e.g. proofreading, filing, copying, faxing, etc.) for the purpose of supporting school office operations.

Prepares a variety of reports and written materials for the purpose of meeting state, federal and/or district requirements.

Processes documents, forms, mailings and materials (e.g. new registrations, transcripts and transcript requests, withdrawals, bus passes, etc.) for the purpose of disseminating information and completing transactions.

Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare as assigned.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications:

• High School Diploma
• IVP Fingerprint Clearance Card

Other Requirements:

• Must be able to obtain and maintain an Arizona driver’s license.
• Must be able to complete training in CPR, First Aid, Nonviolent Crisis Intervention (CPI), and specialized training for students with disabilities.
• May be required to demonstrate fluency in English; written and oral communications.
• May be required to lift and carry heavy, bulky supplies, and materials weighing up to 50 pounds.