Addison Group is hiring: Administrative Assistant in Houston

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$47,840.00/yr - $62,400.00/yr

Position Title: Administrative Assistant

Location: Houston, TX

Assignment Type: Direct Hire

Compensation: $47,840 - $62,400 DOE

Work Schedule: Monday–Friday, 8-5 pm

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Overview

This position is responsible for performing a variety of administrative and general office support tasks to ensure the office runs smoothly. The role reports to the Office Manager.

Essential Functions

• Create and maintain spreadsheets and correspondence as needed
• Assist with event set-up and teardown
• Serve as backup to front-desk reception: answer calls, route to appropriate parties, and provide general information as needed
• Greet and direct guests and visitors in the main reception area
• Update and maintain user information in company systems as assigned
• Assist with assigning, updating, and/or troubleshooting parking and security badges
• Process and code administrative invoices for timely payment, resolving any issues or discrepancies with vendor accounts
• Process expense reports for executive leadership as requested
• Assist with mail distribution, mailouts, shipments, and deliveries
• Coordinate and maintain office supplies and equipment
• Conduct daily conference room readiness inspections
• Set up and tear down coffee bars and breakroom serving areas
• Manage recurring office and hospitality supply inventory and rotation
• Accompany service vendors during on-site visits as needed
• Other duties as assigned

Required Education & Experience

• High School Diploma or equivalent
• Minimum two years of administrative experience
• Working knowledge of basic accounting principles
• Proficiency with multi-line phone systems and general office equipment

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting