Administrative Assistant Job at AMR US., Inc in Rockville

Overview

Administrative Assistant – Part Time at AMR US., Inc. Location: Rockville, MD (In Office).

Job Summary: We are seeking a motivated and detail-oriented individual to join our growing team. This role supports daily office operations and ensures staff, clients, and vendors receive exceptional service. The successful candidate will be organized, proactive, bilingual (Spanish/English), and comfortable managing a variety of administrative tasks.

Key Responsibilities

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct phone calls to appropriate individuals
• Provide general administrative and clerical support (filing, photocopying, data entry)
• Process incoming/outgoing mail, packages, and deliveries
• Manage supply orders for the office and client accounts, ensuring accurate and timely fulfillment
• Maintain employee records with strict attention to confidentiality
• Process E-Verify for new hires in compliance with federal regulations
• Assist with order entry and basic filing organization
• Provide support across multiple departments including operations, sales, HR, and finance
• Coordinate and track project tasks as assigned
• Organize ClockShark to support time tracking and be ready for payroll

Preferred Qualifications

• High school diploma or GED required; Associate’s degree or administrative training preferred
• 1–5 years of experience in an administrative role
• Bilingual in Spanish and English is required
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Xero, project management software, or document management systems is a plus
• Familiarity with standard office equipment (printers, copiers, fax machines)
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy in data entry and proofreading
• Ability to handle confidential information with discretion
• Excellent organizational and time-management skills; able to manage multiple priorities
• Self-starter with strong problem-solving skills and the ability to work independently

Benefits & Perks

• Flexible schedule
• 401(k)
• Paid Time Off (Sick Leave)
• Career Growth Opportunities
• Supportive and collaborative team environment

Schedule & Location

In Office Position (Rockville MD Headquarters). Schedule: 9 am - 1 pm or 10 am - 2 pm (Flexible Schedule).