Administrative Assistant Job at IES Residential in Nashville

Overview

IES Residential is looking for a proactive and detail-oriented Administrative Assistant to support daily operations and maintain a welcoming and efficient office environment. This individual will be the first point of contact for visitors and callers and will provide critical support to ensure smooth communication, scheduling, and administrative workflow.

Responsibilities

• Front Desk Support: Answer and route multi-line phone calls professionally, greet visitors and clients, and ensure a welcoming front office environment.
• Clerical & Administrative Duties: Handle incoming and outgoing mail and packages, maintain filing systems, manage office supplies, and process routine data entry with accuracy.
• Communication & Scheduling: Maintain internal calendars, schedule appointments and meetings, and take accurate messages or meeting notes for supervisors or project managers.
• Document Handling: Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates. Maintain electronic records and assist with scanning and filing.
• Team Support: Provide administrative support to field and office personnel as needed, including coordinating travel, ordering materials, and communicating with vendors or subcontractors.
• Office Coordination: Ensure common areas are organized and stocked, communicate maintenance needs, and help organize internal events or meetings.

Minimum Education

None

Experience

0-2 years

Qualifications

• Minimum 1 year of administrative or receptionist experience, ideally in a fast-paced setting
• Bilingual (English/Spanish) is a plus, but not mandatory
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Exceptional verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Familiarity with electrical contracting or construction industry is a plus, but not required
• Experience in a construction or electrical contracting environment is preferred, but not required

Licenses

License Required: Yes

Locations

US-TN-Nashville

Company Overview

IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life. IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States.

IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

Benefits & EEO

• Safety is Priority One
• Competitive Pay
• Company 401K with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Medical, Dental, and Vision Coverage options
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO & Accessibility

EEO policy prohibits discrimination and provides for affirmative action. IES participates in E-Verify. Reasonable accommodation requests are welcome.

PLEASE NO AGENCY CALLS.

End of posting.