Synectics Inc. is hiring: Administrative Assistant in Minneapolis

Overview

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Responsibilities

• Support different locations (Hugo and Riverside/Minneapolis) in a departmental support capacity rather than supporting a single leader.
• Timekeeping, departmental communications, calendar management, travel arrangements, expense processing, some budget work, meeting scheduling, taking meeting minutes, SharePoint site management, vendor coordination, and various project-based administrative tasks.
• Project examples include compliance tracking, reporting cleanup, SharePoint build and management, and support for training-related functions.
• Manage departmental calendars, schedule recurring meetings, send mass communications, process expenses, book travel, support training sessions, order supplies, escort vendors or catering deliveries (especially at Hugo), manage SharePoint sites, and assist with reporting and compliance tracking.
• Respond to leader requests, coordinate logistics for training, and handle administrative needs for multiple leaders.
• Support approximately nine leaders total, with each admin covering roughly four to five leaders. Key stakeholders include directors, managers, technical training managers, and other departmental leaders.
• Occasional interaction with external vendors for ordering and invoicing purposes.

Qualifications

• Proficiency in Microsoft Outlook and Microsoft Office Suite.
• Experience with SAP, UKG, or Workday is a plus.
• Strong calendar management and meeting scheduling skills.
• Detail-oriented, self-starter, multitasking ability, able to meet deadlines, team player, able to work independently.
• At least 7+ years of administrative experience, preferably at an Admin Level 3 or equivalent.
• Prior experience supporting training-related functions.

Benefits

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full-time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full-time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full-time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Enrollment is open to employees 21+ on dates after 30 days of employment. Enrollment dates: January 1, April 1, July 1, October 1.

Technical Certification Bonus: Up to $500 for an approved professional certification related to your current position. One Certification Bonus per calendar year. Eligible only for active employees; awarded 90 days after documentation of successful certification.

Equal Opportunity: Synectics is an equal opportunity employer.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industries: Staffing and Recruiting

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