Administrative Assistant Job at Craig Technologies in Town of Florida

Overview

Be among the first 25 applicants. This range is provided by Craig Technologies. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range $40,000.00/yr - $60,000.00/yr

Title: Administrative Assistant

Location: KSC, FL

Clearance: No

Citizenship Requirement: Yes, US Citizenship is Required.

Req #: 3933 (3048)

Salary: $40,000 – $60,000

Anticipated Contract Length: 6 months with potential for extension.

Craig Technologies is currently partnered on the Mobile Launcher 2 Project, which involves the design and construction of a launch platform for NASA. ML2 is located at Kennedy Space Center (KSC) and provides a launch platform for the Space Launch System (SLS).

Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Coordinate meetings; arrange conference rooms, equipment, and refreshments
• Organize material for meetings, presentations, and training sessions
• Organize presentations and training material on share drives while maintaining version control
• Maintain professional appearance of conference rooms; replenish supplies as needed
• Coordinate service awards luncheons and dinners
• Operate a variety of audiovisual equipment for programs, orientation, and conferences
• Maintain and update distribution lists for email
• Demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint; a skills assessment will be administered
• Work with confidential information; maintain discretion and diplomacy
• Maintain a file of important matters for executive attention upon return
• Anticipate changing priorities and problems; alert the manager as required
• Coordinate travel arrangements and itineraries; prepare detailed expense reports using Concur or other software
• Order catering for meetings and ensure conference room is ready for subsequent meetings
• Compose routine correspondence for signature; review outgoing correspondence for accuracy and proper format; may be required to send documents to the client’s document management system
• Assist in coordinating internal and/or external meetings; manage calendar using Outlook or other software
• Compile and distribute conference notes, minutes, and action items
• Assign document numbers, prepare documents, and transmit to Craig Technologies electronic document management system
• Assist with ML2 Construction Badging for visitors and new hires
• Assist with Area Access Requests
• Maintain departmental forms, databases, and tracking tools
• Order supplies for designated areas
• Provide timecard input or proxy for the project manager and/or team, as required
• Prepare and proofread standard forms, correspondence, and reports
• Assemble, copy, and distribute documentation packages
• Coordinate project seating requirements as needed
• Work closely with IS&T to ensure employees have access to computers and shared drives

Qualifications

• Education and Experience: Requires 2-4 years of related experience
• Knowledge, Skills, and Abilities: Must demonstrate a positive attitude and be able to work effectively with all levels of internal and external customers
• Extensive experience in all phases of administrative and secretarial functions
• Ability to coordinate manager-level meetings and adhere to project protocol
• Proactive, well-organized, able to use initiative, and follow through on assignments
• Able to multitask while maintaining accuracy
• Able to work in a fast-paced, high-energy environment
• Flexible and willing to take on unexpected assignments as needed
• Professional demeanor and ability to interact with all levels of the organization
• Ability to anticipate problems and changing priorities
• Willing to work overtime with little or no notice
• Experience arranging travel and processing expense reports electronically
• Ability to extract, compile, and analyze non-technical data for complex reports

Other

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Defense and Space Manufacturing

Note: This job description describes the general nature of the duties and requirements of the job. It is not intended to be an exhaustive list or to limit the supervisor's ability to modify work assignments as appropriate. All candidates will be subject to a security background investigation and must meet all eligibility requirements for access to classified information. Craig Technologies is an EEO Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other non-job-related protected status.