Receptionist Job at Ed Miniat LLC in South Holland

Overview

Receptionist role at Ed Miniat LLC. This is a temporary role until January 2026. At that time it will be reviewed. Nothing is guaranteed beyond January 2026.

Position Description

Performs duties to receive visitors by greeting and directing them; notifies company personnel of visitors' arrival; maintains security and telecommunications system.

Primary Responsibilities

• Welcome and register visitors
• Receive incoming calls and connect to proper parties
• Receive and relay messages
• Maintain telecommunication system by following manufacturer\'s instructions for house phone and console operation
• Maintain cleanliness and order of areas in and about the reception area, break room, conference room, and copy room
• Sort and distribute incoming mail into appropriate mailboxes
• Receive and alert proper parties of deliveries
• Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories and evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies
• Enter Certificate of Insurance data into the master list
• Serve as time stamp entry backup for EM and SCP orders
• Match check copies and invoices for AR (accounts receivable)
• Assist with various office projects as needed
• Perform other duties as assigned

Supervisory/Management Responsibilities

• Not Applicable

Requirements

• High school diploma or equivalent
• Bilingual, fluent in English and Spanish (preferred)
• Ability to type 35-40 wpm
• Able to speak, read and write English
• 1 - 3 years related experience
• Professional and pleasant phone manner
• Ability to communicate effectively
• Proficient in Microsoft Office

Competencies

• Communication: The ability to give and gather information and actively manage the communication process by asking questions, conveying complex information in plain language, listening and considering others\' views, state own views clearly and concisely, and address conflict in a professional and productive manner.
• Detail Oriented: Thoroughness in accomplishing a task through concern for all the areas involved no matter how small; monitors and checks work or information; and plans and organizes time and resources efficiently.
• Collaboration: Fosters a climate of trust and respect with others to achieve team objectives; treats partners fairly, ethically and as valued contributors
• Time Management: Able to make the most effective use of one\'s own time and that of others; gets the job done without procrastinating or delaying; is constantly aware of what is the best use of time.
• Results Orientation: The ability to focus on the desired result of one\'s own or one\'s unit\'s work, setting challenging goals, focusing effort on the goals, and meeting or exceeding them.
• As this role is temporary, it is not benefits eligible. PTO and sick time will accrue per State of IL guidelines.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Administrative and Support Services

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