Human Resources Administrator Job at Vibe Restaurants in Dallas

Overview

Direct message the job poster from Vibe Restaurants

Corporate Recruiting Manager at Vibe Restaurants

Human Resources Administrator (I-9 Compliance Focus)

Vibe Restaurants | Dallas, TX | Full-Time

Vibe Restaurants is a rapidly growing organization committed to maintaining a compliant and efficient workplace. We are seeking a highly meticulous and experienced Human Resources Administrator to join our team, with a primary focus on leading our employee eligibility verification processes and Form I-9 compliance. If you are an I-9 subject matter expert with exceptional attention to detail, we want to hear from you!

What you’ll do

This role provides comprehensive administrative support to the HR department, ensuring strict compliance with all employment laws, with a critical focus on the diligent administration and auditing of all Form I-9 documentation.

I-9 Compliance and Administration (Primary Focus)

• Subject Matter Expert: Serve as the internal expert for Form I-9 administration, ensuring strict adherence to USCIS requirements and current regulations.
• Lifecycle Management: Manage the entire I-9 lifecycle, including the timely completion of Section 1 and Section 2, which involves the physical examination of identity and employment authorization documents.
• Auditing and Re-verification: Conduct regular, proactive audits of all I-9 forms, resolving discrepancies, and tracking/managing expiring work authorizations to initiate the re-verification process (Section 3) in a timely manner.
• Record Keeping: Oversee the secure storage and retention of all I-9 forms (electronic and physical) and prepare documentation and reports for potential internal or external government audits.

HR Administration & Employee Support

• Onboarding: Provide administrative support for the onboarding process, including preparing new hire paperwork, coordinating orientation, and processing background checks.
• Data Integrity: Maintain and update employee records in the HRIS (Human Resources Information System), ensuring data accuracy for all personnel changes (transfers, promotions, terminations).
• Benefits & Inquiries: Assist with employee benefits administration (enrollment documentation and communication) and respond to routine employee inquiries regarding HR policies and procedures.
• Reporting: Assist in generating standard and ad-hoc HR reports (e.g., headcount, compliance tracking).

What You’ll Bring (Qualifications)

• Experience: 2–4 years of experience in an HR administrative or coordinator role, with demonstrable experience managing I-9 compliance.
• I-9 Knowledge: In-depth knowledge of Form I-9 requirements and the associated federal regulations is mandatory.
• Technical Proficiency: Proficiency with HRIS and electronic I-9 verification systems (e.g., E-Verify). High proficiency with Microsoft Office Suite (especially Excel and Word).
• Core Competencies: Exceptional attention to detail, organizational and follow-through skills.
• Ability to handle sensitive and confidential information with utmost discretion and professionalism.

Ready to Apply?

Vibe Restaurants is an Equal Opportunity Employer.

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Human Resources, Administrative, and General Business
• Industries: Restaurants, Food and Beverage Services, and Hospitality

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