Medium
Overview
ABOUT CIM GROUP:
CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team identifies and creates value in real assets to benefit the communities in which we invest. Our founders started in Southern California in 1994; today we are a diverse team of 1,000+ employees with projects across the Americas. Join us and make an impact today. Position Purpose
The primary responsibility of the property coordinator is to provide day-to-day administrative and operational support for the commercial property management department. This person is expected to efficiently run the management office and assigned properties within a specified portfolio, with excellent time-management, a focus on efficiency, and a customer-service oriented approach when dealing with tenant issues. Responsibilities
Receive, respond to and direct incoming phone calls. Greet tenants and third parties who visit CIM offices in person. Establish and maintain positive relationships with tenants, vendors and guests. Receive, open and distribute incoming mail. Manage outgoing correspondence and other mailings. Schedule meetings, events, and use of common area conference rooms. Prepare invoices for payment by reviewing, coding and processing all accounts payable in accordance with budget guidelines; scan and input into accounting system for payment. Generate all tenants' billings including rent and above-standard invoices on a monthly basis. Create and enter work order requests received by phone or email and distribute to the appropriate person. Maintain on-site records in compliance with company policies and procedures including certificates of insurance for tenants and vendors; tenant and vendor files and critical date files to notify management well in advance of upcoming dates. Perform maintenance-related tasks such as organizing and filing office records and reports. Serve as day-to-day liaison with third parties (tenants, construction contractors, security service, vendors, cleaning contractor, etc.). Escalate significant issues to management as necessary. Support property management in establishing and maintaining a positive tenant relations program and assist tenants with problems as they arise. Assist with coordination of tenant move-ins/move-outs, lease executions/terminations, and tenant signage. Maintain production of finished copies of written materials and correspondence. Update directories and address lists (emergency call lists for management office personnel, tenants and vendors). Assist property management with preparation of the annual budget and provide ongoing support with variance analysis and reporting. Act as liaison between assigned properties and CIM asset managers, leasing representatives, development personnel and other internal parties on business-driven projects and questions. Support activities may include ensuring space is show-ready, providing input as leases are negotiated, participating in due-diligence activities, and gathering/analyzing financial and statistical data for decision-making. Maintain office supplies inventory, manage stock levels, evaluate new products, place orders, and verify receipt. Exercise cost controls on ordering and use of supplies. Maintain office equipment (photocopy machines, fax machines, postal machines, etc.) and notify repair providers as needed. Provide assistance with minor troubleshooting and travel arrangements for employees as needed. Supervisory Responsibilities
None Education/Experience Requirements
Bachelor's Degree preferred. One year of office and clerical experience in a commercial office environment. MS Office including Excel, Word, PowerPoint. Familiar with Nexus Payables or similar software. Familiar with Yardi or similar software. Experience with policies and procedures related to running a property management office for commercial or retail assets including but not limited to operations, leasing, development, construction, safety regulations, etc. Must possess a valid state-issued driver’s license. Knowledge, Skills and Abilities
Ability to read and interpret documents such as maintenance manuals, company policies and procedures documents. Ability to write simple correspondence and/or reports. Ability to present information effectively to tenants, vendors, contractors, and other employees. Ability to read, analyze and interpret lease agreements, financial reports, and legal documents. Ability to respond to inquiries or complaints from tenants, regulatory agencies, other areas of the company, and community members. Performance Metrics
Accuracy and timeliness of work product. Compliance with company and departmental policies and procedures. What CIM Offers
At CIM, we provide well-rounded support and resources for employees, along with a competitive compensation plan and comprehensive benefits. Eligible employees enjoy: Medical, dental, and vision plans Health Savings Account with employer contribution Company-paid life and disability insurance 401(k) with company match Comprehensive paid time off (vacation, holidays, sick time, bereavement) Up to 16 hours of volunteer time off Up to 16 weeks of Paid Parental Leave Professional development programs Wellness program with prizes And more Actual base salary considers geography, experience, and budget. This non-exempt role is eligible for overtime pay. Potential discretionary bonus. Anticipated base pay range for Seattle, WA is $28.84 - $33.65 per hour. Diversity and Inclusion
We believe diverse perspectives strengthen our work. We are committed to an inclusive environment and equal opportunity employment. We prohibit discriminatory practices and adhere to EEOC laws. We strive for a safe and supportive workplace where all employees can grow and contribute. Accommodations
may be provided under the Americans with Disabilities Act and state/local laws. Please inform our Talent team if you need assistance completing forms or participating in the application process. Privacy notice: CIM is committed to protecting your personal and financial information. Please review our Privacy Policy. LI-KO1
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ABOUT CIM GROUP:
CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team identifies and creates value in real assets to benefit the communities in which we invest. Our founders started in Southern California in 1994; today we are a diverse team of 1,000+ employees with projects across the Americas. Join us and make an impact today. Position Purpose
The primary responsibility of the property coordinator is to provide day-to-day administrative and operational support for the commercial property management department. This person is expected to efficiently run the management office and assigned properties within a specified portfolio, with excellent time-management, a focus on efficiency, and a customer-service oriented approach when dealing with tenant issues. Responsibilities
Receive, respond to and direct incoming phone calls. Greet tenants and third parties who visit CIM offices in person. Establish and maintain positive relationships with tenants, vendors and guests. Receive, open and distribute incoming mail. Manage outgoing correspondence and other mailings. Schedule meetings, events, and use of common area conference rooms. Prepare invoices for payment by reviewing, coding and processing all accounts payable in accordance with budget guidelines; scan and input into accounting system for payment. Generate all tenants' billings including rent and above-standard invoices on a monthly basis. Create and enter work order requests received by phone or email and distribute to the appropriate person. Maintain on-site records in compliance with company policies and procedures including certificates of insurance for tenants and vendors; tenant and vendor files and critical date files to notify management well in advance of upcoming dates. Perform maintenance-related tasks such as organizing and filing office records and reports. Serve as day-to-day liaison with third parties (tenants, construction contractors, security service, vendors, cleaning contractor, etc.). Escalate significant issues to management as necessary. Support property management in establishing and maintaining a positive tenant relations program and assist tenants with problems as they arise. Assist with coordination of tenant move-ins/move-outs, lease executions/terminations, and tenant signage. Maintain production of finished copies of written materials and correspondence. Update directories and address lists (emergency call lists for management office personnel, tenants and vendors). Assist property management with preparation of the annual budget and provide ongoing support with variance analysis and reporting. Act as liaison between assigned properties and CIM asset managers, leasing representatives, development personnel and other internal parties on business-driven projects and questions. Support activities may include ensuring space is show-ready, providing input as leases are negotiated, participating in due-diligence activities, and gathering/analyzing financial and statistical data for decision-making. Maintain office supplies inventory, manage stock levels, evaluate new products, place orders, and verify receipt. Exercise cost controls on ordering and use of supplies. Maintain office equipment (photocopy machines, fax machines, postal machines, etc.) and notify repair providers as needed. Provide assistance with minor troubleshooting and travel arrangements for employees as needed. Supervisory Responsibilities
None Education/Experience Requirements
Bachelor's Degree preferred. One year of office and clerical experience in a commercial office environment. MS Office including Excel, Word, PowerPoint. Familiar with Nexus Payables or similar software. Familiar with Yardi or similar software. Experience with policies and procedures related to running a property management office for commercial or retail assets including but not limited to operations, leasing, development, construction, safety regulations, etc. Must possess a valid state-issued driver’s license. Knowledge, Skills and Abilities
Ability to read and interpret documents such as maintenance manuals, company policies and procedures documents. Ability to write simple correspondence and/or reports. Ability to present information effectively to tenants, vendors, contractors, and other employees. Ability to read, analyze and interpret lease agreements, financial reports, and legal documents. Ability to respond to inquiries or complaints from tenants, regulatory agencies, other areas of the company, and community members. Performance Metrics
Accuracy and timeliness of work product. Compliance with company and departmental policies and procedures. What CIM Offers
At CIM, we provide well-rounded support and resources for employees, along with a competitive compensation plan and comprehensive benefits. Eligible employees enjoy: Medical, dental, and vision plans Health Savings Account with employer contribution Company-paid life and disability insurance 401(k) with company match Comprehensive paid time off (vacation, holidays, sick time, bereavement) Up to 16 hours of volunteer time off Up to 16 weeks of Paid Parental Leave Professional development programs Wellness program with prizes And more Actual base salary considers geography, experience, and budget. This non-exempt role is eligible for overtime pay. Potential discretionary bonus. Anticipated base pay range for Seattle, WA is $28.84 - $33.65 per hour. Diversity and Inclusion
We believe diverse perspectives strengthen our work. We are committed to an inclusive environment and equal opportunity employment. We prohibit discriminatory practices and adhere to EEOC laws. We strive for a safe and supportive workplace where all employees can grow and contribute. Accommodations
may be provided under the Americans with Disabilities Act and state/local laws. Please inform our Talent team if you need assistance completing forms or participating in the application process. Privacy notice: CIM is committed to protecting your personal and financial information. Please review our Privacy Policy. LI-KO1
#J-18808-Ljbffr