Friedman Williams
Legal Administrative Assistant Boston MA
Job ID: 20289
Overview
As a Legal Administrative Assistant, you will play a vital role in supporting our attorneys and staff in the day-to-day administrative needs of the practice. From document preparation to calendar management and client interactions, you’ll be instrumental in helping our team deliver top-tier legal services. We are looking for someone who is flexible, dependable, and excited to be an integral part of a team. The ideal candidate will be someone who thrives in a collaborative environment, is comfortable building strong working relationships with colleagues in different office locations and can seamlessly communicate and collaborate virtually on a regular basis. The position requires a strong focus on providing sophisticated administrative support for the Family Law & Fiduciary Litigation group. Responsibilities
Manage and coordinate attorney schedules & calendars, including appointments, meetings, court appearances and travel arrangements. Prepare, proofread, format legal documents, correspondences, and reports with accuracy and attention to detail. Assist attorneys with case management, including organizing and maintaining case files. Assist with the preparation of legal documents such as pleadings, e-filings, motions, and correspondence ensuring accuracy and adherence to legal procedures. Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible. Assist with billing and invoicing processes, including time entry and client billing inquiries. Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail. Serve as backup support to the other legal administrative assistants on the team as appropriate. Perform other duties specific to the role as assigned. Qualifications
Bachelor’s degree preferred but not required. A minimum of five years of experience supporting a family law practice. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively. Excellent written and verbal communication skills, with a keen eye for detail. Strong client service skills. Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies. Ability to maintain confidentiality and handle sensitive information with discretion. Enthusiasm for learning and willingness to adapt to changing priorities and workflows. Send resumes to Naomi at nmuldowney@friedmanwilliams.com
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As a Legal Administrative Assistant, you will play a vital role in supporting our attorneys and staff in the day-to-day administrative needs of the practice. From document preparation to calendar management and client interactions, you’ll be instrumental in helping our team deliver top-tier legal services. We are looking for someone who is flexible, dependable, and excited to be an integral part of a team. The ideal candidate will be someone who thrives in a collaborative environment, is comfortable building strong working relationships with colleagues in different office locations and can seamlessly communicate and collaborate virtually on a regular basis. The position requires a strong focus on providing sophisticated administrative support for the Family Law & Fiduciary Litigation group. Responsibilities
Manage and coordinate attorney schedules & calendars, including appointments, meetings, court appearances and travel arrangements. Prepare, proofread, format legal documents, correspondences, and reports with accuracy and attention to detail. Assist attorneys with case management, including organizing and maintaining case files. Assist with the preparation of legal documents such as pleadings, e-filings, motions, and correspondence ensuring accuracy and adherence to legal procedures. Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible. Assist with billing and invoicing processes, including time entry and client billing inquiries. Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail. Serve as backup support to the other legal administrative assistants on the team as appropriate. Perform other duties specific to the role as assigned. Qualifications
Bachelor’s degree preferred but not required. A minimum of five years of experience supporting a family law practice. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively. Excellent written and verbal communication skills, with a keen eye for detail. Strong client service skills. Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies. Ability to maintain confidentiality and handle sensitive information with discretion. Enthusiasm for learning and willingness to adapt to changing priorities and workflows. Send resumes to Naomi at nmuldowney@friedmanwilliams.com
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